CORPORATION OF THE CITY OF PORT COQUITLAM

PARES & RECREATION COMMITTEE

of the Parks & Recreation Committee was held in the Parks 6,
Recreation Office on February 24, 1992 at 5pm.

A meeting

In attendance were Alderman Mike Thompson and Alderman Michael Wright.
Also in attendance were Larry J. Wheeler, Recreation Manager/Deputy Director,
Tom Annandale (Item No. I), Architect and K. Janna Taylor, Parks & Recreation

Director.

Item No. I

Reeve Street Park
om Annandale reviewed with the Come ittee the status of the
working drawings. He indicated that test digs would be done
in the next two weeks and once that was completed, drawings
would proceed henceforth.

Item No. 2

Parka & Recreation Cosssittee — One Tear Business Plan
The Parks & Recreation Director indicated that within the next
two months Committee members should bring forth their plans
for the upcoming year. Once
the ideas have been pulled

all

together, a one year business plan will be circulated to

Committee.

Pecommendation

That the verbal report be received.

Item No. 3
The Parks 6, Recreatior Director indicated that as incoming
President she would be quite busy and there would be times
when she would not be around. However, Larry will be fully
aware of all issues. The Parks & Recreati.on Director will
keep the Committee informed of her activities as President.

Recommendation

That the verbal report be received.

Carri~
2/

Item No. 4

O.A.P.O. Report — Clarification of Recosssendation
The attached memorandum from the Area Supervisor was reviewed.
J~L

mmendation

That the report be received and that the recommendations be
considered after the meeting with the O.A,P.O.

Carried
ADJOURNMENT

The meeting adjourned at 6:00pm.

kvV~.,
M.

Thompson, Chafrman

~er'anna Ta or, Secretary

THE COHPOHATXOH OF THE
CXTX OF PORT COQUXTLAM

February 17, 1992
TQ:

R. Janus Taylor, Parks & Recreation Director

FROM:

Larry J. Wheeler, Recreation Manager/Deputy Director

SUBJECT:

CAPO

Report — Clarification of Recommendation

per your request, Bev snd Alete have provided information
(attached) to clarify their recommendations in their report (dated
Februrary 7, 1992) regarding the OAPO.

As

If additional information is required, please do not hesitate to let

7

.. 6p t~skx.
J.
Wheeler
Larry

LJW/pg

FEB 2 4 1992

TRR CORPORATIOM OF TRZ
CITf OF PORT COQUITLAM

February 17, 1992

Larry Wheeler, Recreation Manager/Deputy Director
Bev Irvine, Area Supervisor
SUBJECT:

CAPO

Report — Clarification of Recommendations

This information is to clarify the recommendations made in the report
of February 7, 1992 CAPO Branch )P21.
The

recostsendation to relocate the CAPO Branch 821 to another

location is all emcompassing. Specifically, this would include
meetings, Christmas Dinner, storage, bulletin board space and
newsletter coverage.
The recommendations regarding bus tripe and closing for their
Christmas Dinner are part of the two year interim solution.
There is another item which Alete and I forgot about which should be
noted. The CAPO and Wilson Centre Advisory Board made a joint
purchase of some of the coffee mugs. We recommend that if the CAPO
relocate, we (The City) would reimburse the CAPO for their portion of
the cost.

If any further information or clarification is needed, please let me
know.

cc. Alete McInnis

/sd

TRE CORPORATIOM OP Tgg
CITT OP PORT COqCITLAM
MEMORANDUM

February 7, 1992

Jaune Taylor, Parks & Recreation Director

TO:

K.

FRONi

Bev

SUBJECT:

O.A.P.O. Branch 021

Irvine, Area Supervisor

Purpose:

provide information and recommendations as requested by the
Parks & Recreation Committee regarding issues concerning the
O.A.P.O. Branch $i'21's use of Wilson Centre.
To

Summary-

Branch p21 use Wilson Centre to hold their monthly
general membership meetings and annual Christmas Dinner. This
disruption to the smooth operation of the facility does not benefit
the Wilson Centre membership. It is recommended that the Parks &
Recreation staff actively assrst the O.A.F.O. Branch p21 in locating
another facility to hold their meetings and dinner.
The O.A.P.O.

Analysis of Problem:

Ihe monthly meetings of the O.A.P.O. Branch P21 disrupts the
regular programming for the Wilson Centre members. i.e.
Thursday afternoon programs are cancelled once a month and the
Thursday morning class is disturbed by O.A.P.O. Branch fP21
members setting their tables.

separate senior's groups operating out of the same facility
is confusing to the members. i.e. I bought my membership, no
you bought your O.A.P.O. membership and vice versa.
The increasing conflict with the O.A.P.O. is affecting the
positive working relationship with the Wilson Centre Advisory
Board and the City's representative.
The O.A.P.O Branch P21's constant misconception that they should
be operating the facility, causes continual conflict.
The O.A.P.O Branch N21's lack of respect for the established
lines of communication with the City, causes communication
Two

$

breakdowns.

FEB 2 4 $ 92

Branch p21 could
The use of Wilson Centre by the O.A.F.O.
to have
encourage requests from other senior organizations

Canadian Association of
access to the facility. e.g. C.A.P..P.
Organizations and
Citizen's
Senior
Retired People, Council of
Senior Citizen Association of B.C.
()21 members, of City
The continual harassment by O.A.P.O. Branch
for our staff.
environment
working
Employees, creates a poor
Mscusaxom

issues that need to be addressed:
increased over
The membership of Wilson Centre has dramatically the need for
increased
has
turn
in
This
the past ten years.
for these
programs and services, provided by the department,
premium.
at
a
is
this
people. Space and time to do

There ar'e basically two

1.

received

The O.A.P. O. Branch 021 has, throughout the years, to other
not provided
special and unique services that are
recognize nor appreciate
not
do
They
community organizations.
this a right, not a privilege.
this as such. They now consider
monthly meetings. All
conduct
of space to
i.e. — Free use
fees for monthly
rental
groups
pay
community

o'er

me e

tings .

is
Use of Wilson Centre. No other community group
meetings.
regular
for
Centre
Wilson
use
permitted to
the
Department sponsored programs are cancelled for are
programs
Department
O.A.P.O. monthly meetings.
cancelled for special events for other community

only
groups.
stage,
Free set — ups for meetings. (tab 1 s, chairs,
charged
are
groups
community
other
P.A. system). All
service.
this
a fee for
Use of Wilson Centre kitchen and dishwasher. Any
that do
group, (including City functions), must
use the Wilson
Centre
Wilson
the
use
occasionally
Centre catering service and are charged a fee.
hours
Our Staff open the building during non-operating
passengers.
trip
to accommodate bus
Regular use of City equipment, (bingo machine)

Smmsary

have,
The Parks and Recreation Staff and City Officials
the
accommodate
to
best
their
very
throughout the years, done
and
demands
The
821.
Branch
O.A.P.O.
wants snd needs of
the services and
misconceptions of this organization hss now put
These
risk.
at
Nembers
relationship with the Wilson Centre
Nainland
Lower
Other
Coquitlam.
Port
to
problems are not unique
no
Centres
Nost
Senior Centres have had similar situations.
City'
their
at
meeting
lon g er have other senior organizations
Senior Centre. (see attached).

Branch fi2I of the O.A.P.O. is a very vocal
It is recognised thatdone
to eliminate the problems must be done

group snd any steps
over a period of time and with a positive approach.

facility within

another
That the O.A.P.O. Branch f121 relocate tostaff
will offer
a two year time frame. The Department
location.
assistance to help find another
/121 would be requested to
In the interim, the O.A.P.O. Branch
will have less impact on
change their meeting day to one that
offered
by Wilson Centre.
services
the regular programs snd
This woulo be

a)

Saturday Afternoons
d.'eruption to the
This would cause the least amount of Centre
is open and

regular programs and services. The
staff are on duty.
Wednesday or Friday Evenings
these evenings. There should be
b) Ihe Centre is not open on
incur additional
a fee attached to this option as we would
would have to
staff
as
460.00,
expenses, of approximately
be scheduled.
bus trip
That Wilson Centre is not opened for O.A.P.O.
for this
used
be
could
passengers. The Rec Centre Lobby
it is heated
hours,
these
during
staffed
purpose. It is always
use.
for their
and a public telephone is available general
membership for the
the
to
closed
be
Centre
Wilson
That
already in place,
guidelines
the
That
O.A.P.O. Christmas Dinner.
for this event.
to
regarding the use of the kitchen, be adhered
the
day).
during
(Wilson Centre Staff will be on duty
we have received two
As of the writing of this report,
No te:
requests from the O.A.P.O. Branch (521.February 8th, 1992.
To open Wilson Centre Saturday,
1)
request.
We have accommodated this
their annual Christmas
for
Centre
Wilson
of
use
The
2)
on hold, pending the
reouest
Dinner. We have this
report.
this
outcome of
Concurrence:

Bf .Irvine

Area Supervisor

c.c.

—

r/Deputy Director

Alete Nclnnis, Seniors Coordinator

FEB 2 41992

&I