CORPORATION OF THE CITY
PARKS

&

Ol'ORT COQUITLAM

RECREATION COMMITTEE

meeting of the Parks & Recreation Committee was held in the
Council Chambers on Wednesday, September
25th, 1985, at 4I15
A

In attendance were Alderman Michael Wright and Alderman

Laking.

p.m.

George

Also in attendance were K. Janna Taylor, Parks & Recreation
Director and members of the Wilson Centre Ad/isory Board (Item No. 1
only) .
CONFIRMATION OF MINUTES

That the minutes of the meeting
the Parks & Recreation Committee
held on Wednesday, Sentember 4th,of 1985,
be taken as read ant/ adopted .
1tem No.

1

Wil on Centre Exnansion
The members of the Wilson Centre Advisbry Board met
with the Parks Recreation Committee.
Blowers
spoke on behalf of the Advisory Board andJack
started
remarks with a rundown of the present programs and his
the
waiting list for these programs. Attached is the information on the programs. Essentially Mr. Blowers said
they would like a new building, hut that they realized
that this was probably
out of sight and that the
Advisory Board would go along with the
of
the existing building. Alderman Wright expansion
went over the
recommendation of the Council and expiained
we
would be putting this in a ten year plan and that
that
would be going for architectural drawings in 1986. we
Again Mr. Blowers reiterated that
Wilson Centre
Advisory Board:.rant to know exactly when
the building
is going to be built. They are fearful that
Council will use delaying tactic; and that by the
having
architectural drawings done these will be shelved
the building not started. Several other members and
present indicated the same fear. The Committee indicated that they would ensure that Council members
were aware of their concerns. Alderman
thanked
the members for making their presentationWright
and
they
left at this point of the
The Committee
continued the discussion onmeeting.
the
Wi:son
expansion
and it was agreed that, rather than justCentre
doing
architectural drawings for Stage
it would be more
appropriate to do it for the wholeI, building.
&

'e

I/2 .

SEP 25!985

s ~ ~—
mis

I

I

g~
s

I

i~

Item No.

1

Wilson Centre Exnansion (Cont'd)
The Committee realize that the Committee of Council

did discuss architectural drawings only for Stage I
of the expansion;
it is felt by the Committee
that this is ratherhowever,
inappropriate
and that we should
address the whole building all at once.
Recommendations:
1.

2.

That monies for architectural drawings of
Wilson Centre expansion be included in the the
1986

budget.
That the expansion of the Wilson Centre be included
in the provisional ten year capital works plan.
CARRIED

Also attached please find information from Bev Irvine
on the program stats at Wilson Centre as well as a
costing of staff for the proposed expansion. Costing
of maintenance for expansion
is forthcoming.
Recommendation:

That Bev Irvine's report be discussed at the next
Committee meetina.
CARRIED

Item No.

2

Reeve Street Concentual Plan

It has been brought to the Committee's attention that
the acreage ir. the Reeve Street
Park study has increased
from 23 acres to approximately 140 acres.
The consultants,
McLaren Plansearch have been notified of the increase.
Additional site survey days will be required and these
entail a number of key staff in order to inventory and
analyze site conditions and potential. For a
breakdown of adjustments in fees, see attached detailed
correspondence from MacLaren Plansearch.
Recommendation:

That the fee for service payable to MacLaren Plansearch

be increased by 83,575.

CARRIED

il ~ ~ Its

It

Isl'r

m

~

r

r . I

I~II

I

I

I

I have met with the consultants on two occasions to
give more detailed information
the park site and
al o to discuss the first publiconmeeting.
The first
public input meeting has been set for October
29th
at 7:30 p.m. in the Mabbett Room. The method for
advertising this meeting is as follows:
1. Flyers announcing the meeting and a questionnaire
will be placed on one side. These will be circulated throughout the Port Coquitlam schools.
2. Letters to special interest groups, i.e. sport
groups, Hunting and Fishing Club, etc. The
questionnaire will also
be included.
3. Letters to residents surrounding Reeve Street
Park
up to a two block radius. This letter will
also include the ques ionnaire.
4
Banner at the underpass.
5. Flyers to all participants in adult programs.
6. Notices placed at PoCo Recreation Centre, Hyde
Creek Centre and Wilson Centre.
7. Advertisements in the local newspapers
Another meeting has been set up for Monday, September
30th, to further define the time line
—

Recommendation:

That the verbal report be received.
CARRIED

Item No. 4 Summer & Winter Games
The Committ e discussed the attached letter sent to
the Mayor in regard to the Summer
Winter Games.
The Committee agreed that until we and
had
major athletic
facilities such as a track with a grandstand,
inappropriate at this time to make submission for isthe
Summer Games. We do not have adequate facilities
to
host the Winter Games. The
major area which is missing

it

is that of downhill skiing and cross country skiing.

P 25 1985

6

~ NN

Item No. 4

Summer

&

1990 Summer or Winter
N

.

6

P

:K
1

Winter Games (Cont 'd)

Recommendation:
That we do not put in a

tt.

I

bid for either the 1989
or
at this time.

Games

CARRIED

6

6

1

'
'

Please see attached memorandum
from
recommendation
City Treasurer.
purchase has notthebeen
Parks & RecreationforDirector
made
were waiting for the final due to the fact that, bywe the
has now been completed and electrical inspection which
passed. Monies are in the
capital budget for these purchases.
these computers
is now being obtained.The final cost of
A

Recommendation.

That we

purchase the two micro computers
efficiency
for energy
that are in place at

Wilson Centre.

Et

N

. 6

P

Hyde Creek and the

lit 1ED

t E1

It was brought

to the attention of the Committee
a Mrs. Norris and
that
a Mrs.

to Viscount Elementary Gregson, who are adjacent
School, have complained that
during the softball season
are major di sturbances
created by the
user groups. there
They have asked to
before the Committee.
come
They will appear before the
Committee October 23rd to
discuss

their problem.

Recommendation:

That the report

received and that Mrs. Norris
Mrs. Gregson be be
invited
to the October 23rd parks and
Recreation Committee meeting.
&
CARRIED

5130 p.m.

ry
5 1985

THE CORPORATIOH OF THE CITY OF PORT COQUITLRM

1985 09 25
MEMORANDUM

TO:

MEMORANDUM FROM:

SUBJECT:

K.

Janna Taylor, Parks & Recreation Director

Bev Irvine, Area Supervisor

Increase in Expenses

Expansion

—

Wilson Centre Stage I

Please be aware that the attached report is a very rough estimate
of costs. To do a more detailed
I would require information that is not yet available, analysis,
such as room sizes, equipment,
space and a longer period of time to research the market and
consult with the City's Purchasing
Manager, regarding possible
suppliers.
For the purpose of this report, Stage I Expansion will include:
2
1

activity rooms
craft room

kitchen
cafe
counselling room

office

Excluding capital expenditures, the average overall

increase
would be approximately 23%. This includes programming,
staffing,
specialties and supplies. It does not include maintenance
costs.

(Attached are the working figures on which the 23% is based.)
I had a brief conversation with the City's Purchasing
and we concluded that $ 50,000 would be a feasible ball Manager
figure for Capital Expenditures to equip the building topark
Stage I level. It should be noted that the purpose of thetheWilson
Centre Expansion Fund is to offset some of the costs, particularly with regard to equipment and furnishings. As of July 31st,
1985, the fund is $ 11,691.80.

/2.
1985

~ Sl

I

I

~ I)lib

II%
II

COST BREAKDOWN
A

CAPITAL

I am sure this list
and as mentioned earlier it
is somewhat difficultis toincomplete,
ascertain
what equipment is required
prior to the architectural. stage. In discussions with the
City's Purchasing Manager it was explained to me that all items
"physically attached" to the building would be covered
'n th e
e in
b uilding costs. The items that
I
consider
to
be
a
part
of the
building costs are marked w(th a * below, and have not been
included in the capital estimate.
1)

2)

Sound System

Activity Rooms

3)

Craft Room

4)

Counselling Room

5)

Pool Room

*
*

—
—

connecting all rooms
intercom system connected from each
room to the office

tables and chairs

blackboards
storage cupboards
bulletin boards
drapes and blinds
wall projection screen
sinks

kiln
pottery wheels
lapidary equipment
storage cupboards
drapes
heavy duty tables
chairs
bulletin boards
proper ventilation/exhaust system
heavy duty electrical wiring
electrical outlets wired to different
circuits.
desk

telephone
comfortable chairs
drapes
blackboards
2 pool tables

/3.
1985

~

i

«

ms'

ss

s

j ),',
g

g

ISISI I I I
I

I

Kh))%'s

6)

Kitchen.

commercial style fridge, stove, micro/
convection oven, freezer, dishwasher
buffet warmers
misc. items ie: cooking utensils, pots,
coffee urns, trolleys
storage
garbe rator

7)

Cafe

tables and chairs
drapes
non-slip, easy clean flooring

8)

Office

cash recister
computer
copying machine
audio visual equipment

B.

STAFF

The staff hours for 1985 have already been cut to
try and stay
within the budget, and will
be approximately $ 47,000.00 for this
year. I have based the expansion estimate on an increase to an
average ot 40 hours per week of Rec
time. This would
be an additional cost of $ 8,280.00 orWorker(s)
17% at 1985 rates.
C.

PROGRAMMING

The contract costs

for 1985 will be
$ 12,000.00.
figure at this amount, weapproximately
have had to cut down on
programming, and have not been able to meet the membership requirements. I would estimate that with
increase in available
space, and with the prospect of a newer the
facil-'ty
to attract new
members, that this figure could realistically be projected
to
$ 15,000.00 or a 25s increase.
To keep the

D.

SUPPLIES

For 1985 supplies will be in the
of $ 6,200.00. With
a kitchen facility to stock, and neighborhood
more equipment to maintain, this
figure could reach $ 10,000.00 in an expanded facility. A 60'ncrease.
E

SPECIALTY

Approximately $ 3,000.00 will be the 1985 figure for specialty.
events could foreseeably be
increased because of easier special
operations.
I estimate a $ 1,000.00
increase or 30'.
With the enlarged kitchen,

SEP

1985

I

~

TRE CORPORATIOR OF TIIE
CITY OF PORT

COOOITLAIR

1985 09 25
MEMORANDUM

TO:

K.

Janna Taylor

MEMORANDUM FROM:

Bev Irvine

SUBJECT:

Wilson Centre Statistics

1)

Memberships to September 17, 1985 is
667.

2)

Month ly attendance January

January
February
March
April

May

June

July

August
3)

1st

—

August 31st, 1985.

2939
3221
4104
3182
3151
2404
1929
1746

Registered Programs 1985 Winter
¹ of programs
= 23
¹ of programs offered
cancelled
0
Total ¹ of participants == 295
~S

¹ of programs offered
¹ of programs cancelled
Total ¹ of participants

23
0

217

Summer.
No registered programs.

Fall
¹ of programs offered = 23
Further statistics
will not be availabl
a e unti'1 December, when
aall programs have been
completed.
To
dat,
e, out o f 23 programs
0 ffered 14 * of them have people
on
waiting
s s, that
lists,
g
t at we are
unable to accomodati .
Hoping this information is as required.
* Does not
include Christmas programs.
Bev I vine,

Area Supervisor

BI/rm

SEp

)985

IIII

'Sil ~ '

sf

l~ 'III =

Sl ~

-

I

iii"

I

P

I

Isl %5
II

ajaa ~ II
I

lg

%mal

m:—

M l8$ yi

~

e

I

Ceramics (Beg.)

FULL

ceramics

l0 — waiting list

FULL

waiting list
waiting list
waiting list

(Adv )

Ceramics Workshop

FULL

4

—

FULL

2

—

FULL

3

-'aiting list

FULL

4

—

—

Crochenit
Drawing/Sketching
Knitting
Oil Painting, Level I
Oil Painting, Level II
Papertole, Level II

FULL

4

FULL

I —

Sewing

FULL

Tai Chi

FULL

Fit

FULL

Wet

FULL

Above data probably increased in the

'/Qi
))%]

i

I

waiting list
waiting list
waiting list

waiting list column.

SEP 2

1985

I

''E

RNPI'5'EE'S
1

I

I

I

F11%If

&

W I SM I 5

I

IIR,

5

~ U

I

5

El

COMPUTER SCIENCES
ECONOMIC AND SO IAL STUDIES
ENVIRONMENTAL SCIENCES
OCEAN SCIENCES AND OPERATIONS
TRANSPORTATION STUDIES
ORGAN AND REGIONAL PLANNING
WATBI RESOURCES

I

\I I I M ~ M I'

LAPEN PLANSEARCI

I

I

I

5

~

CORP
vANCOUVER 5'I TISH C I.

SUITE ROD UAO WEST PE IDEA 5 REE

CANADA VGE AG)
TELEPHONC (GOO GGA 22)G

IEICL D

~

I 81,

55HE

4DAD6

September 19, 1985

Ms. R.

Janna Taylor

Director

Parks and Recreation Department
2253 Leigh Square

Port Coquitlam, B.C.
V3C 3BO

Dear Janna:

Thanks for meeting with us on Wednesday, September 18th, 1985, we had a long,
but very productive meeting. The additional data you have provided us will
assist us greatly in establishing a base data plan site inventory.
As we discussed, please keep us informed of the range of community groups you
will be contacting concerning the upcoming public open house. James and
had discussed earlier the need to have some key informant interviews with
principle active and passive recreation groups/organizations. Perhaps your
Department can give us guidance as to whom you would recommend approaching
at the issue identification stage of the study.
1

We

further discussed the need to notify all adjacent property ownals from the
This suggestion of yours is fully

park site boundary to Shaughnessy Street.
endorsed by us.

regards to the draft community announcement reviewed at our meeting, we
enclose our annotated comments for your information. Essentially, the text
and format is good, however we do suggest the addition of a site location
plan.
With

Due

to a revision in the park site area subsequent to the proposal call, we
like to revise both the program schedule and the budget for the site

would

survey portion of the study only.

proposal (page 6.1) detailed a scheduling and budget based on a 23+ acre
site. Subsequent to the parcel size revision to 120'cres we require
additional si te survey days for a number of key staff in order to inventory
and analyse site conditions and potential.
Dur

park

SEP 2

1985

MICLAREN PLANSEARCH: THE PLANNING AND RESEARCH ON)SION OF LAVALIN
5T )OHN'5

IREOORCTCN

TORONTO

LONOON

CALOARV

SASLATOON

I sssEmli ss

t

Meclaren Plansearch
Ms. R.

Janna Taylor

40406

September 19, 1985
Page Two

reflects additional site survey timing in phase
All other study scheduling costs remain as indicated, our revised budget
would be:
The adjustment in fees only

one.

SITE SURVEY: ADDITIONAL TIME/COST SCHEDULE

Personnel

Phase One

James MacGregor
Patricia Baldwin

Per Diem
$ 400.00

375.00
450.00
225.00
225.00

Howard Fries

Bruce Haggerstone
Support Services

Cost
$

800. 00

750.00
450.00
1, 125.00
450.00
$ 3,575.00

TOTAL

Total fees for the study would therefore be $ 18,575.00.
Due to the

additional survey, analysis and soils capability review we are also

recommending extending the contract deadline from December 18th, 1985 to
January 9, 1986. This also recognizes timing delays due to Christmas and New
Year holidays.

The first public meeting we have tentatively scheduled for October 29th, 1985,
place and time to be confirmed by your Oepar tment.

further note a meeting with the Recreation Committee cn Monday, September
30'th, 1985 at City Hall, a time to be confirmed by you.

We

Prior to this meeting, we shall prepare a draft agenda which will include the
presentation of a draft Community Ouestionnai re and a preliminary base plan.
Do not

hesitate to contact either James or myself concerning any points in

this letter.

Please also find under the

we have reviewed.

Thank you once again for

study.

same

cover the municipal recreation files which

retaining MacLaren Plansearch on this challenging

Yours very truly,
MACLAREN PLANSEARCH CORP.

SEP 25 985

Patricia Baldwin
Project Planner

1

Province of
British Columbia

Ministry of Provincial

Paifiamanl Buifdings
vlclona
Bniisb Columbia

Secretary and
Government Services

vsv xs

OFFICE OF THE MINISTER

1

September 20, 1985

Mayor Len Traboulay

City of Port Coquitlam
2272 McAil i ster Avenue

Port Coquitlam, B.C.
V3C 2AB

Dear Mr. Traboulayt
RE:

1989 British Columbia Winter Games
1989 British Columbia Summer Games
1990 British Columbia Winter Games
1990 British Columbia Summer Games

On behalf of the Government
British Columbia, it is
pleasure to invite your community toofbid
to host the 1989 or 1990
British Columbia Summer or Winter Games. Your
community may bid
on all four Games or any number of
the
four
Games.
However, you
would of course only be awarded one of the
Events. In the event
you bid on more than one of the Games, each
Games you bid on must
be by a separate and distinct bid.
my

The first British Columbia
in 1978; the first B.C. Winter Games Summer Games were held in Penticton
in
B.C. Sugmer Games in Richmond in 1979; Kamloops in 1979; the second
the second B.C. Winter Games
in Kimberley in 1980; the 1980 Summer
Games were held in KeIowna;
the 1981 Winter Games in Prince George and
the 1981 Summer Games
in the Comox Valley. Trail hosted the
1982 Winter Games; Vernon
the 1982 Sugvner; and the 1983 Winter Games
were held in Revelstoke.
The 1983 Summer Games were in
Maple
Ridge,
Fort St. John - 1984 Wiincr;
t
Burnaby - 1984 Summer; Dsoyoos - 1985
Winter;
and Nanaimo just rec
ecen tl y
held t h e 1985 B.C. Summer Games. Future
Games have been awarded
to Terrace - Winter 1986; Cranbrook - Summer
1986; Fernie - Winter
ames 1987; 1987 Summer Games — Delta;
1988 Winter Games - Dawson
Creek; 1988 Summer Games to Oak Bay.

n-

During the past 12 months in
B.C. Winter Games in Osoyoos-Oliver and playdowns leading up to the
the B.C. Summer Games Nanaimo,

there were 269,000 British Columbians involved,
ranging in age from
13 to 79. This year's B.C. Summer
Games in Nanaimo

competing.

had 3,834 athletes

25 1985

+It
Rl llll:
m1
~ ~ ~ M s ai ~
I

M~

)Mls m ~
E

I

lg,'t ttt
1r

I

EG

11

~it

You will note in the enclosed
criteria for bidding,
the Government of British Columbia
will provide $ 270,000.00 forthat
of the 1989 B.C. Summer and Winter Games
each
of the 1990 B.C. Summer and Winter Games -ano $ 280,000.00 for each
the Winter Games are to
be held in February and the Summer
Games in July.
You will also note the
a $ 70,000.00 Legacy to each host Government of British Columbia provides
community to thank the volunteers
for their efforts in staging the Games.
These funds must be allocated
for Amateur Sport.

Submissions, as detailed

be received by Ron Butlin, Chairman in the enclosed Guidelines, will
Director of the
British Columbia Games at 2nd Floor -and777Managing
Fort Street, Victoria,
B.C. VBW 169 (Telephone: 387-1375) on
20. 1985. All inquiries as to bidding,or before 12:00 noon, October
budgeting, etc.

made directly to Mr.

are to be

Butlin.

Upon review and recommendation
by the Chairman, I shall
announce as soon as possible.
the communities selected.

Yours very truly,

James Chabot

Minister

c.c. Recreation Director
encl.

SEP 25 1985

7

/

THE CORPORATIOII

OF THE CITY OF PORT COIIUITLAM

MEMO
TO:

FROM:

K.J. Taylor,
Parks & Recreation Director.

DATE:

July 25, 1985

J. Maitland,

City Treasurer.
RECOikMENDATION:

That we proceed with purchasing

the two micro computers for energy
efficiency that are in place at Hyde
Creek and the Wilson

Centre.

BACKGROUND

&

COMMENTS:

The units have proved

their worth. A comparison of our Hydro billings
for the first six months shows
the following:
1984

Wilson Centre
Hyde

Creek

$

1985

43, 906. 56
36, 187. 00

$ 37,318.05

093.56

$ 68,962.80

$~80

31,644.75

Decrease
8 6,588.05
~4542. 25
011 130.30

Please note that this is a rough estimate of the
amount of our savings
and ignores:

(1) The fact that a portion of our energy consumption
converted to dollar savings because of E.C. Hydro savings have not
rate increases.
(2) Weather variances from 1984 to 1985.
(3) The fact that billing periods do not directly correspond
from 1984
to 1985.

I feel quite comfortable in saying our dollar savings in 1985

equipment will amount to $ 20,000.

from this

The options we now have are continuing with
sharing the savings with
the 75% CANPAC/25% CITY basis or outright purchase
of the
e q u i pm en t .
CANPAG on

Attached is a comparison of our options and I must
point out that I have
assummed that Hydro rates (and our savings) will
increase by 7% each year.
Funds are provided in our 1985 budget to purchase
this r quipment.

JM/ms

At tachment

J. Maitland
S P

1985

cpTICN PURCHA5E EDUIPHENT F0R 848,888

ahFa lou

Ca

Y

e

I

1

3

3, S37
1,688

4, 91
1,688

PURCHASE

Cash outlay

Last 1nt erect 9l
&

48 888
F

3,744
1,688

&

entree t
Salvage value
» tce

&A)

Net cash flcu

4,676

5,859

688

1, 688
8

45,344

5&537

5,891

6,278

6,699

16,858

17, 174

18,376

19,6a2

21,839

16,858

17,174

18,376

19,662

Z1,836

(75/25 )
Rental paynenta
based on 7l per
yr (ncc eases an
RENTAL

Hydro

rat ca .

(8& Net

cash f lou

PRESENT VALUE ANALYSIS

Year
1cSc

Net cash f lou
Buy

45, 44

la '7

5. 537

lcoS

5,691
6,27S
5,Z17

1989
1o98
Nat

advontago

&

l.ease

Olfference
0

16 8 8

17,174
19,662
1,836

disadvantage

Sl Present
Value
Present
Facto
Value

&

1.0888

&11,53:&

(1 ',494)

8.94)7

&13,3c4
15,621 )

8 7

&

&

«.8. 676

a&74

O

)

~

'.7864

of cont ).ru&ng to rent

&11

&

8

13,433 i

SEP 25 1885