CORPORATION OF THE CITY OF PORT CCQUITLAM
PARKS & RECREATION COMMITTEE
A meeting

of the Parks & Recreation Co umittee was held in the

Comruittee Room at City Hall on March 13, 1989 at 3445 p.m. in

committee zoom.

In attendance vreze Alderman John Keryluk and Alderman George Laki.ng.
4 ~ I

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4 VVII

Also in attendance vras K. Janna T. ylor, Parks & Recreation Director,
Larry Wheeler& Recreation Manager for item number one and Bob Sutter,
President of Port Coquitlam Amateur Athletic Association for item
number five.

Item No. 1

May Day Update

The attached report was reviewed by the committee.
The Recreation Manager outlined various areas of

concern; theme for May Day; Queen's Tea tiruing; use of
vehicles by dignitaries (who would supply). A further
report will be forthcoming on the theme and vehicles
for dignit.aries.
Recommendation:

That both the verbal and written report be received.

Carried
Item No. 2

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Bantam Tournament Requests
The committee

r

reviewed the Recreation Hanagez's report.

Recommendation:

Li . Mil

1)

To approve recommendations

a and b of the report.

2)

To deny reconunendation c of

the report.
Carried

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Item No. 3

Proposed Date for 1989 Seniors Banquet
Recommendation:
To approve the date as outlined in the Recreation
Manager's report.

Carried

13 &O89

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The attached report was discussed .

Recommendations:
That more information is requires in regard to
cost to the city with an early install"tion of

ice.

That a letter from Minor Lacrosse is required to

c)

support the corccpt.
That letters from the other ice users he asked
for supporting the fact that they would use the

ice.

Carried

ADJOURNMENT:

5:00 o.m

anna/Taylor, Secregary

THE CORPORATION OF THE

CITY OF PORT COQUITLAH
HEHORANDVH

1989 03 13
T01

K. Janna Taylor, Parks & Recreation Director

FROH1

Larry J. 'Vheelor, Recreation Hanager

SUBJECT:

Hay Day Progress Report

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Outlined below is a summary of the various actions taken to date
regarding the organization of Hay Day.
PROHOTIONS1
A promotion

plan is currently being worked on,

completed early next weel..

d

Should be

CHILDRENS PARADE:

Everything is going well. In addition to organizing the event,
the Royal Bank will supply a cold refreshment for
participants. Everyone who participates wi.ll get a ribbon this
year. Contact has been made to get a band to lead the parade.

PET SHO'Nr

S.P.C.A. is coordinating the registration process and
organizing the event. Everyone will ger. a ribbon.

TALENT SEARCH1

Coordinated in its entirety by the Coquitlam Area Fine Arts
Council. They have tied into the P.N.E. talent search
competition... rhich may raise the profile of our local event.
However, the result is a change ln age groupings from 5 years
and up to 13-21 years.

CHILDREN'S BINGO:
l)e are

still working on this event.

sponsor at this tim

l)e

have not tound a

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NAY DAY PARADE:

Organization going well. Toastnistresses will judge parade
entries. Barb Thorburn has agreed to act as Parade Marshall.
May have a lead on obtaining some parade mailing lists from
other communities. Entries are arriving daily.

NOTHERS DAY BRUNCH & SIil11

Port Coquitlam Harlins will host a brunch at Hyde Creek and
will help organize special games, etc. in the pool,

CITY FLOAT:
Ne are

still working on finding someone to put together the

City Float.

Ne are

following up leads at this time.

ROYAL PARTY:

The names of the flower girls,

princesses and lancers have been
established. Ne mat with parents regarding the details of the
event. Training for the event will start soon.

:EA-

SELECTION fEA:

Job's Daugther will do the luncheon. Considering relocating
the event to City Hall. Higher profile location...possible
cable involvement.

ROYAL PARTY PICTURES:

Date of pictures set.

become too expensive).

11e

have lost our sponsor (pictures have

Ne

sponsor.

are currently looking for another

CRAFT FAIR:

Kaleidoscope will once again be hosting the Craft Fair,

TEEN DANCE:

Everything is fine for this event.

YOUTII ENTERTAINNENT:

Currently we are trying to line up entertainers. This could
become a very exciting addition to IIay Day.

NAY DAY TEA:

Letters out to Silver Chord Choir

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IIAY DAY BANQUET:

To be

discussed.

CHILDRENS CARNIVAL

Amusement rides ordered...prizes ordered.

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In summary, planning for 11ay Day is going very well. Althoug'h we
got a bit of a late start on 'Iay Day, I believe everything is once
spain on schedule.

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THE CORPORATION OF THE
CI1Y OF PORT C(X)UITLAH
I IEMO RANDUM

1989 03 06
TO:

K. Janna Taylor, Parks & Recreation Director

FROM:

Larry J. Hheeler, I!ecreation Manager

SUBJECT:

Bantan Tournament Requests

RECOMIIENDATION:

It is recommended that the Parlts

& Recreation Committee approve the
requests being addressed in this report:
a) Permission be granted for Tournament sponsors to display
advertisements throughout the complex during the tournament.
Recreation staff will work with the tournament organizers
regarding the location of these advertisements.

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Permission be granted to install electronic games (ie.
I'oos-ball, air hockey, soccer, etc.) Recreation staff will
review the selection of games for appropriateness and the number
of electronic ames on site is limited to a maximum of 6.

c}

Permissi.on be granted to display and use the Re/Max Hot Air
Balloon on March 27, 1989 (weather permitti.ng) in a cleared and
secured area of the Port Coquitlam Recreation Centre parking
lot. Recreation staff trill work with tournament organizers
regarding location of the Hot Air Balloon to ensure safety and
continued traffic flotm

PURPOSE/PROBLEM:

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The purpose of this report is to provide information and a
recommendation for consideration by the Parks & Recreation Committee
regarding several requests received from the Bantam Tournament

Organizers.

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HISTORY/BACKGROUND

The Bantam Hockey Tournament scheduled for Narch 24-April 1, 1989 is
a high profile tournament in Port Coquitlam and is well known
through-out hockey circles. This year, participation in the
tournament will include teams from across Canada and Europe.

all events of this magnitude, there are many elements and
requests for cooperation that must be addressed to ensure a
successful event. The majority of tjre requests have been easily

As with

accommodated.

This year, there are three requests (letters attached) that required
the attention of the Parks and Recreation Committee.

a)
b)

c)

Requesting permission co a)low sponsors to display
advertisements throughout the complex during the tournament.
jzequosting permission to install several electronic games within
th proposed players lounge area during the tournament.
Requesting permission to display and use the Re/Nax j{ot Air
Balloon in a cleared and secure area of the Port Coquitlam
Recreation Centre parj:ing lot (jjarch 27/89 ONLY).

ALTERNATIVES:

is a "request for
light of the fact that each of the above issues basically
has two
Committee
permission to; the Parks and Recreation
alternatives:
Tn

Approve the request(s) as outlined.
*

Deny the request(-) as

outlined.

Zn addition, the Parks 6 Recreation Committee has the option to
attach conditions to any approvals granted.

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DISCUSSION/JUSTIFICATION:
REQUEST Ar

Permission to allow sponsors to display advertisements
throughout the compLex during the Bantam Tournament.

Sponsoring companies include Bauer Skates, H & R Sports, Reid's
Hardware, Batty's Shoes, Coca-Cola and Finn Air. App; oval from the
Parks and Recreation Committee vould provide the Bantam Tournament
organizers the opportunity to provide exposure to the businesses
involved in bringinp this tournament to Part Coquitlat» None of
these sponsors adver t5.sement should generate negative criticism from
the members of the peneral public.

If this request is approved, it may be wise to ensure that our
recreation staff are 5.nvolvcd in locating where advertisements may be
riisplayed.
REQUEST Br

Permission to install various electronic games within
the proposed playa~a lounge area, during the
tournament.

Last year, the Bantam Tournament organizers proposed r: he temporary
installation of a video arear!a. Tkr5.s request vas everrually denied
by City Council. This year, the Bantam Tournament orpani.czs have
tried to address tkre concerns of Council and have forvarded a request
more in line with the environment of a recreation centre, They are
proposinp that sever, I (4-6) electronic games, such as foos-ball, air
hockey, soccer, etc. be installed in a proposed players lounge for
use by "Players Only". This area would be supervised at all times
and rrould provide a social atmosphere for players to meet, mingle and
relax with the5r peers from Europe and across Canada.

If this request is approved, it rrould be appropriate for tournament
orpanizers to vork rrith recreation staff regarding the selection of

pames, and regarding the lay-out of the lounge from a control and

security perspective. Consideration s'hould also b given to limiting
the number of electronic pames t:o a maximum of six (6).

REQUEST C:

Permission to display and use the Re/Nax Hot Air
klalloon on Harch 27/89 (rreather permitting) in a
cleared ard secured area of the PoCo Recreation Centre
parking lot.

Permission has previously been grantor) for the Re/kfax Hot Air Bai.loon
to be displayed and used at otlrer events in the City. A copy of the
applicable insurance permiums ar:tached to the letter from tire Bantam
Tournament organizers, for refer'ence. Tournament organizers feel
that the addition of this attraction will add to the profile of tlreir

cvcnt.

13 1989

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Should this event be approved, the tournament. organizers should be
required to work with the recreation staff, regarding locati.on anli to

ensure adequate vehicle traffic flow.
COIdCLVSTOH/SurIIdART

Hany requests have been received from the Bantam Tournament
organizers to ensure the success of their event. The majority of the
requests require the attention of the Parks and Recreation Committee,

Each of the requests being considered in this report appear to be
reasonable and each has been discussed thoroughly with

representatives of. the Parks g Recreation Department.

-

Dirgddtors Concur+ace

Report loiter
Larry J IJMheeler
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+KJanna Taylora

Irvine, Area Supervisor

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PORT COOutTLAM
BANTAM HOCKEY TOURNAMENT
P.o. BOX
251, PORT COQVITLANI, B.C..

i@INIIL

CANADA V3C 2AO

January 31, 1989

Port Coquitlam Parks and Recreation
2253 Leigh Square

Port Coquii 1am, B.C.
ATTENTION:

Bev Irvine
RE:

Bantam Tournament
Narch 24 - April 1, 1989

Thank- you
1
1989

for the o pp ortu
r unity,to -.mee't,"with
you and discuss the
Bantam Tournaments',.use,"of,'th'e:"P
''e» oi t;!',.,Coquitlam
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Arena complex.
ssio'ns,'-1

we.„"„':re'spectfully request use
complete arena complex','including,'.rall~ineeti.'n
of the
"1yroons
o
pril 1, 1989-''foi",,;,the.12th
a ent.

IArii)ua~nternational B t
fee
as:eye'ar-::,'with~ther'wrental''fee for arra

We "rreques4t:~xa4n'Rice".,",rental

'.')

rooms waived.

further request your permission
to have the Bantam
logo cast into centre ice in
both arenas prior toTournament's
the&satart
of the tournament.
2) to allow s p onsors
to hang

We

advertisements throughout the

complex.:

3)
4!

5)

to use thhe Parks and Rec Bulletin

the tournament.
to use the microphones and

carpets for the opening
ceremonies, all-star games and
awards ceremonies.
to install a telephone

Exact details of all

become available we willevents
e

facility.
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are not finalized yet but

forward them to

ou as

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as the

arranged with the arena foreman

what we are plannin

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can be
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to ensurre th ',:
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Enclosed is a brief outline of our intended use of the areas of
the complex for your information.
Should you require

clarification of any points, please contact me directly.

I

phone is

941-3549 and my work phone is 683-8528.

Hy home

Together we will create a tournament to remember for the Santam
players r coaches and parents.
IRIRI

trul
Hol
Tournament Chairman

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9

12th ANNUAL PORT COQUITLAN BANTAM
INTERNATIONAL HOCKEY TOURNAMENT (1989)

Anticipated use of Arena Complex
ICE RINKS

Narch 24

Hoon to 11:00 PM

March 25

through till

7: 00 AM to 11:00 PM

March 31

April 1

9:00 AN to 4:00 PN

NABBETT ROON

24
March 25
NARCH

Noon to 2:00 AN

through till

9:00 AN to 2:00 AN

March 31

April 1

9:AM to 10: 00 PN

to be used as hospitality room for adults f rom 4: 00 PN to 2:00
AM and as a players area or sponsor display area
prior to 4:00 PM.
YOUNG ROON

March 24
March 25

Noon to midnight

through till

8: 00 AM to midnrght

March 31

April 1
9:00 AN to 6PN
to be used as a players and coaches meeting area for showing
replays of tournament games or tapes of NHL games.

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Narch 31

April 1
8:30 AN to 4:30 PM
to be used for referees changing and coordination.
RXNK PATROL ROON

Narch 24

Noon

to 11:00 PN

March 25

through till

7:00 AM to 11:00 PM

March 31

April 1
9:00 AM to 4:00 PN
to be used for collection of scoresheets, distribution of game
related materials and as a "lost and found".
SRATE SHOP

Noon to 11:00

March 24
March 25

through till

PM

7:00 AM to 11:00 PN

March 31

April 1
9:00 AN to 5:00 PM
to be used as a sales area for souvenirs and programs.
OLD ARENA LOBBY AREA

Noon to midnight

March 24
March 25

through till

8:00 AM to 6:00 PM

March 31

April 1
9:00 AM to 6:00 PN
to be used as a players lounge area with access restricted to
players, coaches and tournament officials.

.NR: 1.3 $89

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NOTE:

All communication from Bantam Tournament will be through Del
Holbrook only.

Delmar Holbrook
Tournament Chairman
DH/aim

PORT COQUITLAM
BANTAM HOCKEY TOURNAMENT
P.O. SOX 251, PORT COOUiTLAM, S.C., CANADA V3C 2AO

February 27, 1989

Port Coquitlam Rec Commission

Ilims

2253 Leigh Square
Port Coquitlam, B.C.
ATTENTION:

RE:

Ns. B.

Irvine

Port Coquitlam Bantam Tournament Players Lounge

Dear Bev:

behalf of the boys p'articipating in the.'.,Poit Coquitlam Bantam
Tournament, we respectfully '„.i,equestmpermission to temporarily
install various electronlic 'games '.within ."oui proposed Players
Lounge Area, for the duration'f'.'the,'event.
On

are aware, r 5 emphasis" this',1yea'r;is'.''toiincrease the scope
of the off-ice activities beyond the "actual hockey games that will
be played in order to make the,:Tournaxient more of an enjoyable
experience for the participants'. ~To this end, we wish to install
electronic games such as foosbali, air hockey, soccer etc., within
the Old Arena lobby area, which we would designate as a PLAYERS
ONLY lounge area.
As you

This exclusive area will be well supervised at all times and will
provide the players an opportunity to meet, mingle and relax with
their peers from Europe and across Canada.

are indeed excited about this innovative and imaoinative
concept being added to our event and invite your participation
with regard to format.
We

MAR

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Should you require further explanation or information,
contact the undersigned at your earliest convenience.

Delmar Holbrook — Tournament Chairman
683-8525 — Days
941-3549 — Evenings
cc Ken Lonson — Players Lounge Committee Chairman
DH/aim

please

PORT CQQUITLAM
BANTAM HOCKEY TOURIIIIAMEiNT
P,O. SOX 251, PORT COQUITLAM, S.C., CANADA V3C 2AO

March 1, 1909

Port Coquitlam Recreation Commission
2253 Leigh Square
Port Coquitlam, B.C.
ATTENTIONl

REl

Ns. Bev Irvine

Display and use of Re/Nax balloon

Dear Bev
We

he reby r equest permission ".,from,'the City'-of'

ort Coquitlam

and

Recreation Commissio'n.'.to",-'dis'play;:,and .'use& th e Re/Nax Hot-Air
Balloon, i n a cleared''a'nd::s'ecured-.,'.area of th e Port Coquitlam
Recreation Centre parking"„;allot,„'-':;;duii'ng tIth e Bantam Hockey
Tournament, March 27,
We

1989,".

('we'ather:-;p'ermitting) .

also en close for your perusal',

Endorsement from Underwriters.;;
Yours very truly,
PORT COQUZTLAN BANTAM HOCKEY TOURNANEN

DH/am

a copy

of their

Liability

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'ndorsement

Additional Premium: $ 484,00

No. 4

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Ef fee ti ve From January 6, 1989 to November 6, 1989
Por the effeceve period shown herein, thts Policy shall cover the Aircraft shown ln the schedule
below, for such revised coverages and limits of liability as are indicated In the schedule.

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Schedule

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HULL COVERAGES (AS DEFINED IN INSURlih)G AGREEMENT 1)
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reModct
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C-GRHF CmtERON BALLOON
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LIABILITY COVERAGES (AS DEFINED IN INSURING AGREEMEN'I')
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the annual premiums to which conditions 4 and 5 shall apply sre:
Hull Coverages:
Liability Coverages:

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Item 3 of the Declarations and all other terms and conditions of this Policy,
except as to the effcctivedatesof the extensionof coverageprovidedhy this
Endorsement, shau apply;

Nothing herein contstned shall be held to waive, alter, vary or extend any of the conditions, agreements
or Ilmitations of this Policy other than as expressly stated in this Endorsement.
This Endorsernent shall form part of Policy Number BCB881800, issued to:

308155 B.C. LIMITED

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Countersigned at Toronto, Ontario
The British Aviation Insurance Comp~an Limited

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TNE CORPORATION OF THB
CITY OF POR'OQUITLAH
? lEHOFtuYDUI?

1909 03 00
TO:

Recreation
K. Janna Taylor, Parks &

iN

PRON:

Larry J. Mheelerb 1?ecreation

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SUBJL'CT

Proposed Date for 1989 Seniors

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Director

Nanaper
Banquet

be held on Friday,
Ie 1909 Seniors Banouet
s
are pzoposinp t ha t the
confirm the suitability oof this
City
and
June 9th, 1909. Mould youtlaeplease
Cobmnittee
Parks & l?ecreation
date with the mere bers o f
Council.
Seniors. I am
clay for many of the
preferred
the
be
to
for
seems
Friday
of the week has been a problem
.t in the a It, this day
o
s
may
t
I am also aware that
he next
Ald erman L a in0. llowever,please
check into this at the
case in 1909. Mould you
Committee lieetin8.
as the
the format remain the same
that
proposinp
are
sre
format,
addition
the
to
n
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Should Council ?Iish any chanpes
b llarch 17, 1909.
n rmation by
this information
rccoivinp
we Iould appreciate

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THE CORPORATION OF THE

CITY OF PORT COQUITLAN
rlEMORANDUl I

1989
TO

If. Janna Taylor, Farlcs & Rec'reation Director

r'RON:

Larry J. !Hreeler, Recreation Ilanager

SUBJECT:

Spring/Summer Installation of Arena Ice Surface

Recommendation

It ia recommend ed that Spring and early Summer ice not be installed
at the Port Coquitlam Recreation Centre at this time. Instead, ice
should be installed each year in one arena in late July, once the
larrosse season starts to wind down, provided that one of the Port
Coquitlam dry floor user groups are not hosting a major. championship
(5.e. Provinciols, Nationale, etc.), in that year..
Purpose/Problem:
purpose of this report is to provicle information and a
recommendation for consideration by the Pari.s and Recreation
Committee regarding tire Port Coquitlam Figure Skating Club's request
to install Spring and Sumner ice in one arena.
The

History/gael gzound

5

In Narchr 1987 the Port Coquitlarr! Figure Slcating Club initiated its
in
efforts to rc-alisc. their goal of having a sheet of ice installed
was
months.
This
topic
Summer
one arena durirrg the Sprin! and

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formally, encl informally discussed by Lecreation staff with tl"e Port
Coquitlan Fi ure Sleeting Club during tire year. In December, 1907
the Parks and Pecreation Committee con idered the request and
dec15.ned 5.t as a result of several concerns. These concerns ranged
from the lack of budgeted funds, to the iraplications for dry floor
users, and the lack of comm5.tment from other 5 ce users.

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Alternative C
Thi.s alternative would result in a more ef ficient use of ouz Arena
This alternative involves installing ice on one sheet,
once the minor lacrosse season has wound down (1909 approximately
July 22nd) . This leaves one dry floor surface, which will easily
accommodate the needs of the other dry floor users. The ice sheet
would allow for additional summer proprams (i.e. figure skating
school, ringette school, Junior D Training canp, etc). Durinp ouz
discussions, all minor ice users were supportive of ice heing
installed for the month of Aupust, if it did not compronise any of
the lacrosse programs. Even the lacrosse users supported this
alternative on one condition: if they were nosting provincial
championships; the ice would not go in. These championshi.p
locations are normally identified a year or two in advance.

facilities.

—

Conclusion/Summery.

couple of years ago, the Port Coqultlam Figure Skating Club
approached the Pari's & Recreation Department about the possibility
of installing Spring and/oz Summer ice, so that they nay expand
their program and provide better employment to their staff. This
proposal was rejected by the Parks and Recreation Comnittee and City
Council. (Iowever, City Council requested staff to work with the
user groups to see if any mutually beneficial solution could be
A

tea li z ed .

a result of our discussions, it was discovered that
was
little support (outside the Port Coquitlam Fipure Skatinpthere
Club) for
As

Spring or early Summer ice. Rowever, many ice users supported the
concept of ice going in on one sheet in late July, provided that
did not compromise the dry floor users program. Dry floor users
also supported this as long as any future championship tournaments

it

would be accommodated,

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Report Mgiter
Lazzy J. 5)heeler
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Director's Concurrence
K. Janna

Tayloz

In liarch, 1908 the Port Coquitlam Figure Skating Club prepared and
presented a fornial brief to City Council that outlined in detail
their proposal being put forward by the Poco Figure Skatinp Club.
City Council denied this request but l.nstructed the Parks &
Recreation Department to explore this proposal during 1900 with the
other ice users and the dry floor users.
Since that time, meetings have been held with the various ice user
groups, dry floor users and figure sleeting representatives to try
and resolve this issue.

Alternatives".
The Parks g Recreation Comsrittee has several alternatives available

for consideration:
a) Approve the request as outlined for the installation of Spring
and Summer ice in one arena.
b)

Deny tire request as
mid to late August.

c)

A

outlined anrl install the ice as normal in

third alternative is to install ic l . one arena as early in
the Summer as possible without compromising tire dry floor

program.

Discussion/Justification:
Alternative A
The proposal put forward by the Port Coquitlam Figurc SkatinF Club
was well researched and in the long run probably quite feasible.
However, after reviewing the proposal with the other ire users we
discovered that there iras very
support at this time for

little

Spring or early Summer ice. Of course, there was no support for
Spring or early Sumner ice from the dry floor users.

A~

ternative 8

This alternative wo lid basically ensure status quo.

Tbe problem

with this alternative is that ire would continue to have a great deal
of vacant dry floor arena time in late July and early August.