CORPORATION OF THE CITY OF PORT COQUITLAM PARKS & RECREATION COMMITTEE of the Parks & Recreation Committee was held in the Parks & Recreation Office on September A, 1991 at 8:00asn A meeting In attendance were Alderman Mike Thompson and Alderman Marg Gordon. Also in attendance was L. J. Wheeler, Recreation Nanagez/Deputy Director.. Item Mo I 1992 Budget Process The Committee discussed the proposed 1992 Budget Process and method for presenting documents to the Parks and Recreation Committee. Recommendat~i n That the verbal report from the Recreation Manager/Deputy Director be received as information. Carried Item No. 2 1992 Budget — Statistics Requirements The Cosssittee discussed the tvpes of statistics they felt would be valuable during ruture budget deliberations. Recommendation In addition to the statistics presented in 1991, the Committee would like staff to try and collect the following information: Program: net cost per participant E filled of capacity // cancelled versus operating Field/Facility: number of registrants in leagues usable hours hours bool&ed hours used at lighted fields In additicn, Committee would like a monthly newsletter/memo for at least: the next six months providing statistics, issues, et 0~arri Item No 3 Letter from Indian Arm Ratepayers'ssociation The Committee re; iewed the letter from the Indian Arm Ratepayers'ssociation. Recommendation That a letter be sent to the Indian Ratepayers'ssociation indicating that we support their efforts to explore the feasibility of establishing a destination paris on lndiau Arm. Carried 2/ Item No 4 Music '91 — Overview Thhe Recreation Manager/Deputy Director provided an overview of the pros and cons of tb. Music '91 program as it relates to benefits in the City of Port Coquitlam. ~Rqm~mndxt~in That a letter be sent to the organizers of Music '91 expressing our disappointment in the Music '91 program. Ca~rri Item em No 5 Terry Fox Hometown Run — Request for Assistance Cosssittee reviewed the letter received from the Kinsmen regarding the 11th annual Terry Fox Run. I —"d That the City of Port Coquitlsm Parks and Recreation Department provide assistance to the Kinsmen (as requested) to host the 11th Annual Terry Fox Run. QLrr iir Item No. 6 Sall/Soccer Facilities Committee discussed some issues related to maintenance/services being provided at some of our ball/soccer facilities. Recoc~iend~at'on That staff investigate the followiug issues and provide the Parks and Recreation Committee with information and a recommendation regarding each. REEVE STREET PARK Explore the feasibi ity of providing an ATCO trailer on site to be used as a change facility. — DIAMOND /)I Explore the feasibility of providing a telephone or. site (pay telephone) in the event of an emergency. MCLEAN PARK Explore the options available to improve the drainage at diamond /)I . Explore the feasibility of providing a water stand on site. GENERAL Explore the feasibility of providing porta-potties at all of our park sites during soccer/ball season. ~ried 3/ SEP s )991~... Item No. I Reeve Street Park — Stump Removal Committee discussed the progress being made on the stump removal at Reeve Street Park. Recommendation That staff provide a brief report and timeline regarding this project. arrie Item No. 8 Chelsea Park Committee discrssed the development of the Chelsea Park site now that an approved site plan is in place. RecommendatiJtn That staff prepare a brief report outlining a development budget and timeline for Chelsea Park. Carried Item No 9 Sport B C. Meeting Committee discussed Sport B.C.'s Fall Tour to meet with sport organizations at the local level. The Recreation Manager/Deputy Director reported that Port Moody Parks and Recreation Department approached us to hold one District 43 wide meeting. Recommendation That staff pursue the idea of assisting with the organization District 843 wide meeting. o'ne Carried ADJOURNMENT The meeting was M. Thompson /Chairman adjourned at 9:45am. CITE OF PORT COQUITLAM Program end Staff Comments PURPOSE: To provide "Learn To" instructional skating programs. ANNUAL BUOGET REQUEST — 0 j. Br4 1991 I . 2. Performance cr measuremmnt data STRATEGIES: * Maximize the use t of ice time allocated department programs by increasing the for ,the number of lesson sets on the ice sheet at one time. No. of Programs No. of Registrants No. of Program Hours Aggregate No. of Participants Aggregate No. Of Part. Hours BUDGET S(RRIART 116 947 622 6964 4899 137 1171 685 9273 5923 700E 1989 1989 )Budget Actual Budget Est Pin Proposed I Personael (FTEs) .03 Salaries & Benefits Utili.ties 698 1990 1990 1991 0 0 Equipment Audit Committee Cosssents/Recommendations Materials 4 supplies Services 9000 Total costs I 705 10822 1350 10800 1350 12150 1450 12950 9000 12225 12150 13750 14400 Revenue 13550 16944 16300 16950 19300 NET COST (4550) (4719) (4150) (3200) (4900) Other Costs Cl.' 0 March 4, 1991 s g gl%= CITY OF PORT CO(}UITI Program and Staff Comments PURPOSE: To provide a variety of recreational skating opportunities for the residents of our community. STRATEGIES: * Increase the number of "mini" special events during public skating sessions. ! " Encourage community groups to sponsor special public skating sessions. * Initiate a public skate sharpening service in the Fall of 1991. ANNUAL BUDGET RlN}BEST — 1991 Performance or measures8ent data 190~99990 PUBLIC PROGRANS No. of Program Hours No. of Participants 592 16181 Average revenue per admission Average No. of Admissions per program hour 1991 558 16195 1.54 1.51E 27 29 34E 196 300 7945 3008 7353 990~98990 Actual Personnel (FTEs) Salaries & Benefits Utilities 18050 20039 1990 Est Fin Proposed .95 .96 17950 22400 24900 I 1250 496 48 2500 600 2500 3050 600 Total costs 19300 20583 21050 24900 28550 Revenue 34000 35155 36550 37850 44000 Services Other Costs NET COST Narch 4, 1991 1991 Budget Equipment Naterials 6 supplies t 1.49E SCBOOL PROGRAF(S No. of Hours No. of Participants Audit Cosm8i t tee Coaamnts/Recommendation 600E 20400E (14700) (14573) (1550 CITE OF PORT COQUITLAN Department L ( PARKS AND RECREATION ~ts Program and Staff PURPOSE: To maximise rental opportunities st Ak.n&AL BUDGET REOUEST Snh Department ARENA ~f 1991 Department Fuactioa 1 ARENA RENTAL REVENUE dr the Arena(s} for the purpose of sport, recreation, fitness end fun. 1989 1990 1991 , BUDGET SUNPIART 1989 1989 Budget Actual 1990 (1990 1991 Budget (Est Fin Proposed Personnel (FTEs) Salaries L Benefi.ts Util'ities Equipment Naterials 8 supr lies Audit Committee Coaments/Recomaendaticn: Servic s Other Costs Total costs Revenue 172400) 175257) 183000) 183000) (188500) NET COST 172400) 175257) 183000) 183000) (188500) I Narch 4, 1991 5 I CITT OF PORT COQUITI& Department ANNUAL BUDGET REQLKST — l Sub Dep- rtment PARKS AND RECREATION Department Function L CONCESSION Program and Staff Comments PURPOSE: To provide food services for patrons OPERATION Performance or measuremmt data at the PoCo Recreation Centre. STRATEGIES: * To try and reduce inveutory costs 1991 1989 by researching different purchasing methods. * To increase schedule efficiency by monitoring hourly customers and revenue figures. To mwtimize revenue opportunities by meeting with special event organizers to ensure minimum competition. e To provide customer service training sessions. * To initiate the devel.opment of an operation No. of Operating Weeks No. of Special Ev .nts No. of Customers Served SALES: Drinks Grill Items Candy Niscellaneous 1990 1991 30 8 29 89000 84100 48500 17500 16300 6600 53650 17750 23000 7800 31E 8 manual. * To review current operating practices to ensure we are being environmentally l sensitive. BUDGET SUNPQUIX 1989 1989 Budget Actual Personnel (FTEs) Salaries & Benefits Utilities ~1990 1990 Budget Est Fin Proposed 1.76 1.98 1991 45800 30242 47300 48000 55800 44700 55257 51600 37 250 58450 500 62850 500 Equipment Naterials & suppli s Audit Committee Comments/Recommendation: Narch 4, 1991 Services Other Costs Total costs 90500 105536 99150 106950 119150 Revenue 95000 97842 98150 106650 119150 iNET COST (4500) 7694 1000 300 0 L CITY OF PORT COQUIIvM events, services and social the "experienced generation".opportunities for ANNUAL BIJDGFI REQUEST — 1991 Performance or measurement data 1991 STRATEGIES: * To maintain the current quality and quantity of programs offered. e To ensure minimum trained staff levels are in place to effectively deal with emergency situations, * To explore possible strategies increasing cost recovery while related to access to ot4r programs for all ensuring persons in this target group. REGISTERED PROGRANS No cf Registrants 81 938 1519 11358 19790 43 1550 No. of Program Bours Aggregate No. of Participants Aggregate No. of Part. Hours DROP-IN PROGRANS No. of Program Bours No. of Participants 12 86 No. of Program Hours No. of Partacrpants Utilities 1700E 38 1206 17617 17499 NONTHLY EVENTS Salaries & Benefits 103 1107 1722 9273 21215 1250E 11 86 788 814 IOOE 1990 1990 Budget Est Fin Proposed .81 .81 1991 67400 65685 23700 32250 25050 6250 24050 9359 22060 6300 26100 6150 31100 6000 38400 97700 97104 56100 70350 69450 Equipment Audit Committee Comments/Recosssendationt Naterials 6 supplies Services Other Costs Total costs , Revenue 10200 24619 21 40 13 CITI OF PORT COQUIM ANNUAL BUDGET REQUEST — 1991 Perforumnce or measurement data CONTINUED PRON PREVIOUS PAGE SERVICES No. No. of Program Hours of Participants SPECIAL EVENTS No. No. of Program Hours of Participants POOL ROON No. of Days Open No. of Hours Open No. of Participants TOTAL PARTICIPATION 1989 13 205 18 69 1523 17 233 730 28 166 2801 339 2491 8303 308 2394 7216 684 750E 20K 29761 Personnel ( Salaries & B Util.ities Equipment Naterials 6 supplies Audit Cosm@ttee Gosments/Recosssendationt Services Other Costs Total costs Rev .nue NET COST Narch 4, 1991 la clvy oF poRT coQUI~ Program aad Staff Comments PURPOSE: To provide a nutritional food service program at a reasonable cost. ANNUAI. BUDGET BEQUFORT — Performance or measuremmnt data STRATEGIES: * To Maintain the current * To research other projects. service level. revenue producing 1991 1989 1990 1991 I REGULAR LUNCH PROGRAM I of Days No. of Meals No. N/A 198 5818 4716 SPECIAL LUNCH"ONS No. of Days No. of Meals Served 230F.~ 6900E 12 SPECIAL EVENTS/SERVICES (For other N.C. Programs CATERING SERVICES Bllorn rBwrt 1989 Actual 1023 12E 900E 52 52E 15 15E 1990 I1990 1991 Budget ~Est Fin Proposed Personnel (FTEs) .58 Salaries & Benefits Utilities .65 14650 18850 16650 Equipment Naterials 6 supplies Audit Committ .e Comrrents/Recovmendationr Services 8000 7800 16072 6925 21100 20850 21350 Total costs 15800 22997 35750 39700 40000 Revenue 15800 25067 35750 39700 40000 0 ,2068) 0 0 0 Other Costs NET COST March 4, l991 . I 15 THE CORPORATION OP THE CITT OF PORT COQUITLAN NENORSNDUN TO: K.J. Taylor, Director. Park" 8 Recreation FROM: Dani elle Page Administration DATE: August 8, 1991 letter. from Indian Arm Ratepayers'ssociation — Destination Park His Worship Mayor Traboulay is referring the attached correspondence to the for consideration at its next meeting. Parks and Recreation Committee, yINDIAN ARM RATEPAYERS ASSOCIATION 2910 Panorama Drive North Vancouver, B.C. V7G 2A4 July 12, 1991 RE: Destination Park: The Indian Arm Ratepayers Association .(I.A.R.A.) is seeking support from interested groups, cities, and municipalities tnat share Indian Arm to encourage the Greater Vancouver Regional District and the Ninistry of Parks into establishing a marine (water only access) destination park on the northern end of Indian Arm The year- ound and seasonal residents have noticed the necessity for a facility which accommodates moored pleasure boats, canoeists, kayakers and campers at the north end of the inlet. The present parks of Belcarra, Twin Islands, and Raccoon Island aze overcrowded, severely lack usable foreshore and mooring, and are too limited in expansion 'po ential. Their proximity to residential areas causes conflicts with the residents as the "overflow" people try to other find somewhere to go, but unfortunately none exist. These and Vancouver the commissioned the Quadra Report by verified in are findings .. Ports Corporation. Tne I.A.R.A. suggests an area called Bishop Creek and/or Clementine Creek (see accompanying map) . This area has acres of flat land, large beaches, sheltered moorage, fishing, scuba diving and fresh water. Being as far as possible from residential aieas, conflicts are minimized and navigation is not impaired for through traffic to othez areas of the privately owned land, with its inlet. The area is composed of crown and mining, with log storage future use being marginal logging, and gravel current zoning ordinance. under the allowed is now which in the water, Proposals for all these usages ha- been received by tne governing agencies. The I.A.R.A. feels these areas have a great potential for publ'cbe this potential will recreational use, and sincerely hopes thatindustrial development. term snort is lost to it realized before can Communit.ies with large population growth and a strong tourism image, be area recreational not let such an accessible, suitable and enjoyable lost to inaction. SEP -5 1991~ fill itNorth to: Vancouver, To show your support out the box below and mail Indian Arm Ratepayers Association 2910 Panorama Drive, V74 2A4 B C the undersigned, encourage the G.V.R.D. and the Ministry of Parks to establish a Destination Marine Park at the Northern end of Indian Arm. We [ Name: Address: Phone Number: ~NT W FNI 'TF N*N*i W ~ I NFNT I Ol 4840)4) (NOFIO ~ QSBEEJEL N .MI C ~IDMAP )li.klii I IIR 10) )i ~ I 51A OF AO Mi* Al ".".'" V 4BO I I I )I' ~lw I C VOX IXI M M ~,PC. 5 I I 5 4 I I IOD N w Wi v)M)IN „SC ~ Ill II I C, 05N IGI I'100 V P IKO G !OOG ~ R~ SPON 5M.II)1 v, IN 1114 IWSO II D~ I C, 04C !Pi ~SOUTH FFFI ISRAXS SGRe TOO X)IGW )DCAnO)G AMFS ~ DIPORTANTDSTAIXS. AND NSCRRMRT DIPGRMAT)ON OFPORI I 4 II TNI +OR l 0/fice o/the Payor 2580 Shaughnessy Street, — Port Cottuitlam. B.C. V3C 2AS tHB ctrv 0F potty coautrLttM Fax: 464-3524 Phone 941 5411 August 20, 1991 Mr. Steve Witiuk, Chairperson Terry Fox Hometown Run Kinsmen Club of Port Coquitlam P.O. Box 111 Port Coquitlam, B.C. V3C 3V5 Dear Mr. Witiuk: the City's assistance with this year' Thank you for your letter, of August 18, 1991, requesting Terry Fax Hometown Run. Works snd Parks Comminees for consideration and I have referred the matter to both the Public 1epon. Thank you for writing. Yours sincereiy, & /,~.G4~y Mayor fwn Trabtttday 0 c.cz I. Zahynacz, P.Eng. K.J. Tayior KINSMEN CLUB OF PORT COQUITLAM THE ASSOCIATION OF KII&ISMEN CLUBS DISTRICT 5 LOWER MAINLAND ZONE P.O. Box 111 Port Coquitlam, B.C. V3C 3V5 Of f ice of'he Mayor, Corporation of the City of Port Coquitlam, Chartered Feb. 25, 1965 2272 McCal lister Avenue, Por t Coqui t 1am, S. C. V3C 2AB PAST PRESIDEht TS 63 ~ bb Hant 66 ~ 6 Doll lb.uer Io&t Roh button eorm,vloore 68 b 60 ~ 69 h&nt Frank F&odlav Ron F,&ihnr 69 ~ 0 tl. Ft ~," I v& I &I H.&nlev 73 &3arrv 0 &n nn a H&&vn&rn D,&rrtn Fa. 7 klan I'nkr h 6 &iud D &r&n.m 3 ,6.„&r&m klanean 0 Rod HI'nd&(&on 9 Dun Lu&ue . 9 ~ 80 L&n:kv Dnnme 00 ~ 01 Hn&vard D a 01 ~ 83 D &n kl.eor 83.8l H.&rr&&r&Frier& .II Da& ~ ila '. e Huun &I Donald ,w aj ~ Jj 06 Derrr&k 0 ~I 86. 8, CI nile Remade 07. 88 Walter I.&n Dnmmelen 80 ti'I Ivavne klo&er 09 . &0 en bi&Ca&bar Randv 0(anlev I PH. (604) 464-781 1 August 18, 1991 Attention City Recreation Department/City Engineeringt Rel Terry Fox Hometown Run Dear Mayor Trabc u1 ay, The Purpose of this letter is twc fold. First, the Kinsmen Club of Port lan requests the City of Port Coqu t 1am' sponsorship:Coquit f this City' Terry Fax Hometown Run. The National Organisation Committee has set the date for this year's run for Sunday, September 15. For the eleventh consecutive year, the Kinsmen Club of Port Coquitlam have been recognised as the crgani=ers of the run which will take place in Terry's hometown. The format will follow the same as in year's past. The Kinsmen woul'd be very please if you would be able to participate in the brief ceremony which will take place at 9345 am on Sunday morning. The platform party will consist of only the Kinsmen M. C., the Fox Family, Mayor Driscoll, Mayor Sekora, and yourself. Secondlv, the I.insmen Club of Pc rt Coquit 1am would like tn ask for the assistance of ti&e Recreation and City works yard for the use =f the following needed materials to successfully hold the run. All materials, that have been listed below, have been loaned to the I'Iinsmen in the previous runs, and no new items are listed. The city could gr teat 1y assist the I'Iinsmen ef forts by providing the club with the use of the following: a) The use of Hyde Creek Centre - Sunday September 15 50OO am til 40OOpm Controls of all parking stal ls Ie The gymnasium (in case of rain ceremony wi 1 1 be indoors.'& Changing and washroom facilities + conference/meeting rooms for the storage:f run materials +Gymnasium stage unit Green Carpet f rom Cemetery to cr ver a&Speaker ' podium »Tables and chairs b) Two small 4' 8'lywood stage units for sound system base c) Orange traf f ' control vests (5) ab . — cont inued Sere&Re rhe Communttvs Greareat veedb ~EP -It SN d) Es ra qarbaoe cans for the Hyde Creek Site e) May Day Canada f 1 ags (30) f) The use of the washroom facilities at Cedar ".. McLean -: OO pm Park 1CH OO am g) Traffic barricades (1 ), traffic cones t (OO) h) moderate police supervision 5: 45am 1 ':CIOpm — — & 1 While the H=metown Run c=ntanues tc grow in par tacipati=n wil 1 be approaching the local f ire department and the volunteer emerqency oroups and ask f'r their suppor t and active involvement in the year's run. Through the team ef frrts of the communaty, we feel the Terry Fox Hometown Run we again be a tremendous uccess. Thanking you in advance f" r your continu1ng supp:rt and ccr peration. we 1 1 urs Truly ~~ c.m~ Y ~ Steve Witauk Chaarman, Terry Fo:: Hometown Run 5455 Chilcott Avenue, Port Coquatlam, B C. V B ly5 '7 '6