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THR CORPORATION OF THE
CITY OF PORT COQUITLAM

MEMORANDOUR
Bryan R. Kirk DATES July 22, 1992

City Administrator

Alderman M.J. Gordon, Chairperson
Concerned Citizens’ Committee

Travel Policy

RECOMMENDATION:
THAT Municipal Council approve and adopt the following policies:

1. Travel Expense Policy.

2. Convention Policy,

art

3. Any modifications to either policy will require a 2/3 majority vote
at a regularly scheduled open Council meeting.

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BACKGROUND AND COMMENTS:

Upon reviewing the concerns raised by citizens regarding the attendance of
City Council at the Federation of Canadian Municipalities' and the Union of
British Columbia Municipalities' conventions, this Committee is recommending

the attached policies.

The major areas of change are:

1. Only two elected officials attend either convention.

2. A reduction in the maximum daily expenses which are permitted to be
reimbursed without specific Council approval.

3. A written report on the work performed by the delegation at the
convention be attached to Council Agenda for the meeting two week

after return.

4. A system be developed to ensure the most beneficial accommodation and
travel rates.

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Alderman M.J/ Gordon