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THE CORPORATION OF THE CITY OF PORT COQUITLAM
MEMORANDUM

B. Kirk, » 1985
City Administrator

TeM. Chong, P. Eng.,
Assistant City Engineer

SUBJECT: Curbside Newspaper Pick-up Service Contract

RECOMMENDATION:

That the Mayor and Clerk be authorized to execute the Contract Documents
necessary for the provision of a curbside newspaper pick-up service and to affix
the Corporate Seal of the City thereto.

BACKGROUND AND COMMENTS:

As Council is aware, the City has been negotiating with International
Paper |ndustries Ltd. on the contents of the contract documents for the provision
of a curbside newspaper pick-up service. These negotiations have culminated in a
dratt contract document attached to this memorandum. Counci! should note that the
City's Solicitors were also involved in the preparation of the attached documents.

For tiie most part, the contents of this contract document are similar to
those currently in effect in the other municipalities where curbside newspaper
pick-up service is being provided by International Paper industries Ltd. However ,
there are distinct differences. In areas where it is deemed to be in the best
interest of the City, special provisions have been included in the contract
document. The following are some of the notable differences and other itams in the
contract document which may be of interest to Counc! |:

1. Duration of Contract = The bi-weekly curbside newspaper pick-up service
is due to commence on July 2, 1985 and wil! continue until July 1, 1990
unless the contract is terminated by either party.

Contract is with International Paper Industries - Although S.H.A.R.E.
socltety, a local non-profit organization, will be actually administering
and providing the pick-up service, the City will be entering into this
contract with International Paper Industries Ltd. The understanding is
that S.HeA.R.E. Society wil! become the sub-contractor for International
Paper Industries Ltd. and provide the service with the consent of
Council. . This arrangement eliminates the difficulties associated with a

three party agreement.

Performance Security Deposit - Ouring the five-year contract, a
performance security deposit in the amount of $2,500 will be held by the

City to ensure that costs incurred by the City in taking the necessary
corrective actions on behalf of the Contractor are recoverable.