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Mayor and Council DATE: January 9, 1974

FROM: Alderman M.A. Thompson

KE: Landlord ~ Tenant Advisory Bureau

Council will recall that late last year I gave a report to the Council as

Chairman of the Building and Protection Committee outlining the provisions for

a Landlord and Tenant Advisory Bureau. Under current legislation the Council is
required to establish such a bureau within the community, however, we have the
option of joining with another municipality in providing this service. At that
time I reported that it might be to our advantage to join with New Westminster in
a joint bureau which might serve the New Westminster-Coquitlam-Port Coquitlam area.
Since that date, however, we have had meetings with the District of Coquitlam and
the City of Port Moody and these two municipalities have agreed in principle to
the formation of a tri municipal Landlord and Tenant Bureau. The results of their
last meeting were not received until after our last regular meeting of Council,
however, I understand that both Coquitlam and Port Moody Councils have passed

resolutions agreeing to this action.

The Committee has discussed organization on the following terms:

A joint Board was advisable.

The Board should consist of three members and be appointed as follows:

(a) Tenants be requested to put forward names of persons whom they would
wish to see appointed to the Board.
Landlords would be requested to put forward names of persons whom they
would wish to see appointed to the Board.

The three Councils would then consider the recommendations and appoint
cne person from each group of names recommended and the three Councils

would appoint a Chairman.

A full time staff member would be hired on a six month probationary period and
an valuation of the work load would be carried out during the six months.
This employee would be responsible for advising landlords and tenants as well

as doing investigations for the Board.
A full time employee to be an employee of the District of Coquitlam.

The District of Coquitlam would provide office accommodation.
The employee would receive a monthly car mileage allowance of $75.00 per month.

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