MEMORANDUM APR 23 1979

Mayor and Council April 11, 1979

L.D. Pollock
City Administrator

RE; Recreation Facilities Assistance Program

In connection with applications to the Provincial Government for assistance
under the above mentioned program there are likely to be two projects submitted
this year. One is the construction of the playing field on Morgan Avenue and
the second is the Kinsmen proposal for a community building. The Province
considers applications twice a year, in May and October of each year and the
City's project is ready to submit for the May lst deadline.

Before the Minister will consider grant applications he requires a resolution

of Council indicating the priority assigned to each of these projects. The

priority will establish the rank in which the projects are considered but will

net necessarily guarantee that the grants will be approved on the same basis.

In other words, the Minister may consider that our first priority number does not meet
the criteria and proceed with the consideration of other priorities. The submission
of more than one project is permissible and we have ourselves received approval

on several small projects in the year. I have been informed that both of these
projects will receive consideration during the year and the only reason that one might
be turned down would be that it does not meet their criteria or that the funds have been
exhausted for the year in which case the project could then be submitted next year

for cunsideration. In addition, grants can be applied for after a project has been
completed. ,

To date we have not received details of the Kinsmen proposal other than preliminary
drawings. The City is, in effect, co-sponsoring the project by providing the

land and, perhaps, by participating in some of the operating costs in the future.

The Recreation Facilities Branch will require some form of development and operating
agreement between the two parties before the Grant would be approved. These details
must still be worked out to the satisfaction of the Minister as well as the Council.
Council will have to address itself to the question of operating the Kinsmen facility
in accordance with their request and this cannot be done until further details are
received from the Kinsmen Club. With regard to our own project, the construction of
the playing field was submitted last year, however, the application was withdrawn on
the suggestion of the Provincial Staff as funds were fully committed. They suggested
that the project be submitted for 1979.

With the foregoing in mind, Council may wish to assign our project priority number
One (1) and, if Council are satisfied with the details of the Kinsmen project and
wish to participate with them on the basis they propose, the Kinsmen project could
be given priority number Two (2). With respect to the amount of Grants involved,
the Kinsmen project would probably be in the area of $30,000. and the City's project
about $23,000.

ft balieve the Kinsmen will be ready shortly to submit detalls of their application
and perhaps Council would consider a resolution assigning priorities so that the
City project can be submitted.