INTER OFFICE MEXMO

Mayor and Aldermen DATE: December 6th, 1974)

R. A. Freeman, City Clerk CoCo fr fl

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Re: Petty Cash Bank Account ‘DEC - 9 1974

We believe the Treasurer has discussed with the Finance Committee the
desirability of establishing a Petty Cash Bank Account with our bankers so
that cheques for small amounts could be prepared bearing only one signature
vather than the two Signatures required on the City's General Bank Account,
Additionally, the Treasurer has suggested that since the Social Assistance
Account is no longer in active use (Social Assistance payments now being
made by the Province) it would be wise to re-institute the requirement for
dual signing of cheques drawn on this account..

To accomplish both these objects we would suggest that the Council give

consideration to the following resolution:

"That the proviso contained in Section 2 of the resolution passed at a
regular meeting of the Municipal Council of The Corporation of the City of
Port Coquitlam held on January 14th, 1974, pertaining to bank signing
authority be repealed and the following substituted therefor: .

"PROVIDED that cheques drawn on the Payroll Account or the Petty Cash

Bank Account need only be signed by one of the above-noted persons."

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City Clerk