CORPORATION OF THE CITY OF PORT COQUITLAM
PARKS

&

RECREATION COMMITTEE

of the Parks & Recreation Committee was held in "he
Heritage Room at City Hall on April 11, 1990 at 4445 p.m.
A meeting

H~RI

8
HM

In attendance were Alderman Nike Gates and Alderman Gec! ge Laking.
Also in attendance was K. Janus Taylor, Parks & Recreation Director
and Doris Nestrand, Tom Harris & Sven Urhdal were present for item

RIWIi

number one only.

'

IIIII,~

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Item No. 1
A)

Representatives from School Distri:: t F43 met with
the Parks & Recreation rommittee or! several issues.
Hazel Trembath School

i)

Athletic Facilities
The Parks & recreation Director presented the
concept of moving the various facilities
(softball/soccer fielc etc.) from Genstar Site

onto Hazel Trembarh School. Thi.s concept is
acceptable to Genstar and they would be
prepared to build the various facilities on the
school site.
F3

Representatives who were present from School
District F43;!ere in agreement with the
proposal and indicated that a letter would be
sent to the city supporting the concept.
step will be to me=r with Genstaz and
rewrite the agreement with i e City of Port
The next

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Coquitlam.

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Community Use oi Hazel Trembath
Mr. Urdahl presented the concept to the

'.!

committee that the Parks & Recrearion
department could use the new extension on Ha el
Trembath for recreation programming purposes.
The new extension which is

being built will

J.ncl!!de a gymnasium and a couple of rooms that
can be used for meetings and change rooms. The
new area can be co!npletely locked off from the
rest of the school thereby making it available
foz community use.

It was agreed that staff from 'both

jurisdictions would work on a Joint agreement
for programming.

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1990

s.

Riverwood

i)

Park/School Site
Urdahl indicated that they would. be
prepared to reduce the school site, if the park
site adj acent would have adequate playing
fields and playground area.
Mr.

Staff from both jurisdictions will work out
details in regard to the park site.

ii)

Purchase of School Sites
Mr. Urdahl indicated that capital monies have

been requested to purchase the school sites in
Riverwood. He indicated that he should know
the status of the capital money request by the
end of June.

iii) May Day Parade
Doris Westrand requested that the two school
trustees from Port Coquitlam be included in the
parade . They will provide a vehicle and
signs. The Committee agreed with this request.
Recommendation:

That the presentation by representatives from Schoil

District f43 be received.

Carri d
Wilson Centre Advisory Association

Parks 6 Recreation Director's Comments:

Last year the Wilson Centre Advisory Board
approached City Council to ask that they be
permitted to apply for a regi tered society status.
They want to be a registered society in order to
obtain a tax exemption number.
The Parks 6 Recreation department had concerns in
regard to the "advisory status" that they presently
have. By becoming a society some of the city'
interests may not be looked after.

However the City Solicitor and the Wilson Centre
Advisory Board. Solicitor have worked out a
constitution that satisfi.ed both party's concerns
The documents

are attached.

Conclusion:
That the proposed constitution for the Wilson Centre
Advisory Board be approved. Also that they be given
full support ro mage an application for a regi.stered

society.

Item No. 3

O.A.P.O. Requests
Committee reviewed all attached information. It was
agreed that extra special events would not be

appropriate.

Recommendation:

That a letter be sent to O.A.P.O. addressing their

issues.

Carried

THE CORPORATZON OP THE
CZTY OF PORT COUUZTLAM
MEMORANDUM

January 22, 1990
Janna Taylor, Parks g Reczeation Directoz

TO:

K.

FROM:

Larzy J, Wheeler, Recreation Mao,ager

SUBJECT:

Zncorporation - Wilson Centre Seniors'dvisory
Association

RECOMMENDA.TZON:

Zt is recommended

that:

incorporate the Wilson Centra
Association as amended, be approved. And that;
the
into between the City and
brief agreement be enrered
City
the
that
that clearly stipulates
Society, when. created,
e
t
both
over
'and
power
wishes to retain complete control
Wilson Centre and its operation.
sass***a*a*as*as***as*a*a
The proposal to

Seniozs'dvisory

2)

PURP 0 SE/PRO BLEM."

and a
prepared to provide information
This zeport has beenconsideration
Director
Recreation
and
by the Parks
recommendation foz
Centre Sen
regarding the proposal to incorporate the Wilson

ors'd.visory
Association gs R ze istered society.

HZSTORY/BACKGROUND:

Council

Committee and City
id 1989 l the Parks and Recreation
the Willson Centre t
prepared by myself regarding
rev i ewe d a report A,ssociation's
e zepor
incorporate.
to
desire
'dvisory proposal as presented be denied and The
the
S en i ors
that
t
a the
ended
e that
Recreation
recommen
and
ks
Par
Centre should work with
executive of the Wilson
acceptable proposal.
more
with
a
staf f to come up
Zn

m

(eI'IPA

I

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Af tez

re rie wing the zeport and
recommendations, City
Council req uested a meetin withthetherelated
Wilson Centre table executive
At the conc lusion of that meeting (held
Sune 26/89), City Council
instructed the Parks and Recreation Director
City Clezk to
investigate other options that would allow theandWilson
Centre
executive t o accomplish their objectives.
DISCUSSION/UUSTIPICATION:
Ouz

primary concern

the original
was whether, as a
result of the change with
in legal status ofproposal
the
Association,
putting itself in the position of losing con.tro'f the was tne City
Wilson Centre
over time. Working from
this perspecti re, the City's Solicitor
recommended several modifications
to the proposed constitution which
would more clearly protect the Ci. y's
interests . The Wilson Centre
Association zeviewed these proposed modifications
and subsequently
instructed their lawyer to incozpozate these changes
revised proposal. In addi.tion, ouz lawyer is still into the
suggesting that a
brief agreement could be entered into once the Society
is in place
that will clearly stipulate that the City retains complete
control
and power over both the Wilson
Centre and its operation.

CONCLUSION/SUMMAR7:

The executive of the Wil on Centre Association
has proposed that they
incorpozate as a registered society.
After
discussing
this proposal
and meeting with the Wilson Centre table executive;
City Council
z. queered the Parks and Rec cation Director
and the City Clerk to
explore other more suitable options .
As a result of this, the City 's
proposed several
which have now been incorporated Solicitor
into the revised proposal. options

REPORT

PlRI TER

Larzy A Wheeler

//P
Af'R 1

1

1990

I~l & C Io K & ~ 1 ~
BARRIS DRs e
isa
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USS O'
. 0. Sod
V

CQU

January 2, 1990

Larry J. Wheeler
Recreation A'4anager
City Ball
Port Cocuitlam, B.C.

S

0

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ease
IA,

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A i.—

SEE.

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AX IC

V3C 2A8

Deaz Larry.

Seniors's ociation

Re:

File No. 1262
Fuzth z to our eazlier
enclosed are copies
an
of the amendeddiscussions
con
above captioned Association
Gus

concezns.

'd

These documerts have beenn
Lou wil.

tne

amen
amended
to zef lect the

City'

note in pazticulaz that:

A

name

has been

amend e d
A

t o refer to

the.

I

Bylaw No.

2.
specifically provides that
S.';.'
So;.ietv shall1 .2ac
Ea
th.e
a
only in an advisory can aci.
the City; and
'.tdy o

3.

By

aw

No.

2. 6

that the C '
igated to seekprovides
the
by any zecommendations. Society's input or be bound
We do note that
there is a n ezing erzor in
b u t iz tnese documents
the
azo ac"eptable to the
aoazt fzomm that,
a , we can notify
City,
notizy the Association's solic'toz
wi
en azzange foz completi
who
f
cation.

-.A.e»'onstitution

CSAd4/jg/4911/CSAUt79

urdy

(«8

Bnclosuzes

cc: i,Bryan R. Kirk, Citv Administ-ss--

A. R

1

1

1990

PRQVZNCE OP BRITISH CQZUiuHIA

SOCIETY ACT
CONSTITUTION

THE WILSON

ENTRE SENIORS 'DVISORY ASSOCIATION

Seniors'dvi

the societv is." "The Wilson Centre
ory Association".
The purpose of the society is to pr'omote and develop the
well-being af sensor citizens and retired persons
(" Seniors" ) in the community by:
pramoting and developing year-round educational and
recreational programs and activities that meet the neecs
of ser..iors in the community on a .free or nominal cost
"
basis, including indoor and outdoor'ctivities of a
The name of

('

.

recreational, social, cultural, informational,'rt,
craft, musical, health or fitness nature;

providing manetary grar.ts ta needy Seniors for the
relief of aaverty on a confidential basis;
providing food servic:es to Seniors on a cost recovery
basis out of -he Wilson Centre Kitchen and also faising
funds to develop and evaand the kitchen itself; and
(d) providing to Seniors volunteer:
(i) peer caunselling;
counselling; and
(ii) financial
(iii) health and nursing services.
The society shall be carried on without. purpose of gain
for its membeKs, and any prorits ar other accreditatians
in the soc'ty shall Le used in promoting its objects.
In the everrt of winding-up a dissolutian of the af res
of the society remaining
society, funds and assetsdebts
and liabilities, shall be
its
af
the satisfaction
to
such
oroani
ation or arganizatransferred
or
given
same ohjecI s as this saciety,
tians cancerned with the the
members of the saciety at
as may be determined by
or
or if effect
dissolution,
winding-ua
the time of
cannot be given to the aforesaid provisions, then such
funds shall be g'ven or transferred to some other
j(p(( ) ) )ggg
(b)

~

2.

alai is%i

ils lls arm

'c)

ocaanizatianl Oravic'ed that such acaani a Lion
re erc'ed
tc in this
shall be a cnari tabl e organizaLion,
charitable paragraah
corooraLian or charitablee t rus"

'i
L

recoanized
by the Deaartment af Natianal Revenue of
as such uncler the provisians of Canada as being
the Zncome Tax
Act of Canada fram t'me to time in
efrect;
1

aualif'd

Clauses 3 and 4
unalterable in accordance with
section 22 af theareSocietv
Act.
BYLAWS

PART I
ZNTBRPRETATZGN

Zn
(

"directors

a)

"

time being;

recruiresl

means the directors of the society

for the

"Societv Act»

(b)
.

(

these bylaws, unless the context otherwise

means the Societv Act of the Province
of
Bri"ish Columbia
from time to time in force

and all

amendments to it;

"registered aadressN of a member means his address
as
recorded in the re ister
af member s

c)

'. The definitions in the
Sac'etv Act on the date these

1.2

bylaws become effective apoly to these bylaws.

.1.3
Words
the singular include the plural and vice
,versa; and wordsimporting
importing
a male person include a female
and a corporatian. '.
person
.

,

4111 OF

PART 2
O

CCFOCNYYYLSNINY

SON C

Y!14

2.1
The physical premises
Wilson Centre are and
remain the property of the City afof the
Part Coauitlam (the "City"shall
).
2.2
Control and usage of the Wilson Centre shall remain
under the administratian of the Parks and Recreation
Department
of the City and the society
shall act anly in an advisory
caoarity to the City.
2.3

expenses relating ta salaries of civic 'staf
utilit es,AllservicesF
maintenance, suoalies, programs and

I&activities shall be covered by the civic budget for Parks
and
Recreation for the .City.
2.Y)
The society recognizes its resaonsibility .to
raise
suffici.ent funds ta cover
a portion of the budgeted operating

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IS

e:&pe9ses of the W'sson
"Designated pc&pensee") C nt(e as &iesiona Led bv
.
Citr Counc'1

to'n

2.5

Thee City of PorC
Coouit(am
authorise all
am si
shall
a
evpend'.t
i. ures, aop&ove
d
11 "
all «ave the powe

(the

to

programs only so asL f ees f or membe shiv i the
o'recover the DesignaC
socieLy and les
d Expenses.
2. 6
Ti1e soc ie v and
its
direc~ors s" 11
recommendations -nd give
advice to th
p oi.t d b th C'L'
ma &e
y, on all oro cams
CiL
h
11
not b e obl'gated to
or. e bound
see k the
by any recommendations.
he society's
inpuC
2.7
S t a f~ o~ the
City Parks and Recre
tt d 11
i e societ
The stafr shallti not o f "h
o h ave voring y and i'Cs Board of Director ay
to to
ors.
rights but s
d
Lh t are not
in
d ol'
dacco
of th e C''ty Parks and
Recreatio n D eparCment.
d

.

'on

::.3.1 '.—.—. Th

JIF JIERBHZ1

th
of
th
e
society,
have become members
and those oers
in accordance
'th
d
with these
h
,
oot. cease d to
t be
b members.
3.2
A person
.

(

E

L

.

may apply to

acceo ance bythethedirectors
direc
(i er" Lh e ace
of 50 e
y ars

3.3

wiCh

em

old can be acceoLed

Every

member shall uohold
these by-laws.
thee con
constitution and

comolv

3.4
The
of the annual
a mern
determined by amount
member
ershio dues shall be as
the
i
CiLy
y or Port Cocuitlam
directors of the societv.
in c onsu tation with
the
3. 5
A person shall
cease to be a mern'
. oer o
t h e society
(a) by delivering his
resignation in w
S
t
f e society
or b y mai lzng or
s o

(b)

on his deaCh, or in
)

(c)

on being evoelled;

(d)

on having been a
C)1

d

e society;

thee case o

g

a corpor'aLion on

or

member not

in"

ood

t

i
App 1

l

1990

3.6

(a)
(a)
ib)

a member may be expel'ed by a special
members passed at a general meeting;

resolution of the

the notice af sPecial resolution for exPulsion shall be

accomaanied by a brief statement of the reason or
reasons for the proposed exoulsion;
the persan who is the subject of Li.e prapased resolution
for expulsian shall be c'ven an opaortuni Ly to be heard
at th cene al meeting before the saecial resolution is

put to a vote.

interest or a mesIber in the saciety is non-

3.7

The

3*8

All members are in ood standing except a member who has

transferable.

failed to pay his current annual membership fee or any other
subscriation or debL due and owing by him to the society and he
is not in gaod standing sa long as the debt remains unaaid.
': Honorary Memberships may be granted to a member if that
" -3.9
member is nominated by the Board of Directors and is subseauently:
:

'aaproved by a majority vote of the members at a general meeting.
PAST 4
MEETINGS OF

P~~S

:

General meetings of the sacieLy shall be held at the
4.1
time and place, in accordanc with the Societv Act, that the

-'directors decide.

'4.2
Every general meeting, other than an annual aeneral
meeting or a auarterly general meeting is an extraordinary
general meeting.
The directors may, when they think fit, convene an
4.3
extraordinary general meetina.
4.4

Notice af a geneial meeting shall saecify the place, day
and hour of meeting, and in the case of special
business, the general nature of that business.
a meeting to,
(b) The accidental omission to give notice of
or the non-receiat of a notice by, any of the members
entitled ta rec..ive notice does not invalidate
proceedings at that meeting.
;
/)
be
shall
society
The first annual general meeting af the
4.5
date af incorporatian and APR
held not more than 15 months af ter theshall
be held at least once
meeting
general
annual
an
af ter that
(a)

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in every calendar year and nat more than 15 months after the
holding af the last preceding annual general meeting.
4.6
The society shall hold. ouarterly general'eetings at
such times and dates as the baard af directors decide (ordinarily
they will be held every 3 months). Notice of a quarterly general

meeting shall be published in the Society Newsletter.
PART 5
PROCEEDINGS AT GENERA

5.1

MEETINGS

Special business is:
(a) all business at an extraardinary general meeting except
the adoptian of rules of order; and
(b) all business transacted at an annual general meeting,
except,
(i) the adaption of rules of order;
(ii} the consideration of the financial statements;
-:(iii) the report af the
the report of the auditor, if any;
(v) the election or directors,"
(vi) the apoointment af the auditor, if reauired; and
.(vii) the other business that, under these bylaws, ought
to be transacted at an annual general meeting, or
business which is brought under consideratian by
the report of the directors issued with the notice
convening the meeting.

directors;'iv)

5.2

(a)

(b)

(c)

business, other than the election af a chairman and
the adjournment or termination of the meeting, shall be
conducted at a general meeting at a time when a auorum
is not present
If at any time during a general meeting there ceases to
be a quorum present, business then in progress shall be
suspended until there is a quorum present ar until the
meeting is adjourned or terminated.
At an annual or extraordinary general meeting a quorum
is 70 members of the society and at a quarterly general
meeting a auorum is 50 members.
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in eve y calencar year and not more than 15 months af ter the
holding of the last prececiing annual gene al meet.ing.
0 .6
The society shall hold. quarterly gene a'' meetinas a
such times and dates as the board of directors aecide (ordinarily
they will be held every 3 months). Notice of a auarterly general
meeting shall be published in th Society Newsletter.
PART 5
PROCEEDINGS AT G NERI'J. FK TINGS

5.1

Saecial business is
except
all business at an extraordinary aeneral me.
(a
the adootion of rules ar order; and
(b) all business transacted at an annual general meetina,
except,
(i) the adootion of rules of arde
(ii) the consideration of the financial statemer)ts;
— :(iii)
the report of the directors;
(iv) the report of the auditor, if any;
(v) the election of directors;
(vi) .the aooointment of the auditor, if reauired; and
.(vii) the other business that, under these bylaws, aught
to be transactea at an annual general meeting, or
business which is brought under consiae atian by
the reoort of the directors issued with the nat'

t'g

)

convening the meet'ng.

5.2

(a)

bus in'ess, othe= than the electian of a chairman and
be
the adjournment ar termination of the meeting, shall
auorum
when
a
time
at
a
meeting
general
at
a
conducted

No

is not present

(b)

(c)

Zf at any time during a general meeting there =eases to
be a auorum present, business then in pragress shall be
suspended until there is a auarum present ar until the

meeting is adjaurned or terminated.
At an annual ar extraordinary general meeting a quorum
is 70 members of the saciety and at a quarterly general
meeting a quorum is 50 members.

(I,PR

1

1

19%

''

5.3

If wr.th'n 30 minutes 6 rom the Lim
apooinLed for a
'ng a auorum is not present ime
t:he meecin
on the recuisition or membe
i
ers,
s sha
be
CerminaLed;
case,
in any
it shall sLand adjourned ..o the same day but
wee'the
wee
in
at the same
the
z
time and place, and ir
sr, ar e ac3ourned next
e r.rrg, a auorum is not present
m'n
within
30 minu t es
a ppointed for the meeting, the
om
members
rs presen
pre t const'tut the time
rg u 0 r u II'
g enerall mee

'

'h

'

5 .4
SubjecC
5.5, Che President of the society,
the Vice-Presidentto orSection
in the absenc- of
both, one or'ne otner
direcCors present, shall preside as chairman
or a general
meeting.
5.5
If at a general meetincr
(a) there is no President, Vice-Prosident
orr o th e. dirac o
present within 15 minutes after the time
acocir.ted
holding the meeting; or
,. = —. ( b ) the President, .Vice-President
the other
directors present are unwillingandto all
act a- chairman,
'the members present shall choose one
of their
eir number Co be
chairman.

5. 6

5.7

(a)

':

general meetinc may be adjourned from time
to time and
from place to plac,
but
no
business
shall
be
at an adjourned meeting other chan the businesstransacted
left
unfinished at the meeting from which the
A

ad'b)

" "

,".

Zxcept as provided in this sec"'n
iit is not nec ssary
to give notice of an adjournment o or., of
the busin ess t o
t ansac.ed at an adjourned general meeting.

(a)
(b)

All resolutions proposed at a meeting must be
seconded
prior to riiscussion and vote and the chairman of
a
meeting may move or propose
a resolut'on.

The Chairman of
shall not be enCi tied tc vote
'nl
ss there is an meeting
eauality
of vot'es in which case the
Chairman
"a

mayr

{i)

(ii)
5.8

(a)

cast a deciding vote; or
refuse to cast a decidir.g vote in which case
the
prooosed resolution shall nat
pass.

A member

members

in good standing
at a meeLing of
is entiLled "o one present
voCe.

j~J
ApR 1

1

1990

(b)

(c)

5.9

Voting is by show of hands.
Voting by proxy is not permitted.
The

Chairman of a meeting may adjourn a
cons:ders it aoorooriate.
meetin

ir h

PART 6
DIRECTORS A2/D OFFICES

6.1

A.11

riirectors

residents
ents of the
City of Port Coouitlarn. of the society must bee resi
6.2
The directors
the society may exercise all the
and do all the acts and ofthinas
that thee socie
soc' y may exercisepowers
do,. and which are not by these
and
*
bylaws or by s t a t u t or otherwise
1 awfu ly cizected or reauired
be exercised or done by the
society in general meeting, butto subject,

(a)
(b)
( C

tall laws affecting the society;

nevertheless to:

these bylaws; and

meei=ing.'n

)'ules,
not being inconsistent with these
bylaws, which
are made
from time to time by the society

.

in genera
enezal

6.3
No 'rule, made by the society
in general meeting,
invalidates a prior'ct
of
the
directors
that would have been
valid if that rule had not been made.
The
of the society shall be the Z ec t
Off'.,4
icers and directors
the directors apoointed
by the Prcgram Committees.

6.5

(a)

The Zxecutive Ofzicers of the

shall consist of
the President, Vice-President, society
Seczetary,
Treasurer and
Immediate Past President.
the offices of
Sec chary and Treasurer may However,
person who shall be known be comb'ned and held by one
as Secretary-Treasurer,

(b)

The number of directors
be 5 or a greater number
determined from time to shall
time by ordinary resolution.

If a director resigns his office or otherwise ceases
hold office, the remaining
directors shall appoint a to
member, or an authorized reoresentative
tal.e the place of the former director. of a member, to
6.6

The Executive Officers shall retire from
office at each
annual general meeting when
their successors
shall be

(a)
t

~I ~ H I I ~ 8
I

~IIII II
IIIIII

I

II II5 4

IIII~

)

elected except for Che Imme

shall be aooointed from ye
Separate elect|ons shall be

(

b)

filled.

(

c)

An

(d)

The ExecuCive Officers shal

(

election may be by accla

by ballot.

annual general me ting for
Executive Officer may serve
consecutive one-year terms
one year, is again eligible
If during a year an office b
may apooint a member to fill
cf the term of such office a
is eligible for election at
meeting.

e)

6.7

(a) The directors may at any tim
apooint a member, or an auth
.'.r,":..-':::.:.-.: .:-.:". member,'s a director to fil
'.
.

=— -.

directors.

".

(b)

6 8

A

d.'rector so apoointed hold

conclusion of the next folio
of the society, but is eligi
meeting.

'(a)

act or proceeding of the
reason of there being less t
directors in office.
No

,

The members mav by spec'al r
6.9
before the expiration of his term of
successor to complete the term of off
No director shall be remunerated for being or acting as a
6.10
for all exoenses
director but a director shall be re'mbursed
him
while
engaged in the
incurred
and
reasonably
by
necessarily
affairs of the society.
PART 7
DUTIES OE DIRECTORS

(a)

The directors may macr together at the olaces they Chink
)
to dispatch business, adjourn and otherwise regulate j)+/
Chair meet'ngs and proc edings, as they see

fit

.

fit.

hPP,

1

)

199()

(b)

(c)

(d)

time to time fiv Che quorum
The dirac ors may fram business,
and unless sa

f'edin the
necessary to transact
then
directors
the
of
auorum shall be a majority
of fice.
of all meetings of the
The President shall be chairman the
President is not
meeting
at a
directors, but if minutes
time appainted for
the
after
present within 30
act as
Vice-'President
hold'ng the meeting, the is present the shall
directors
chairman; but if neither
at
present mav choase one or the'» number to be cnairman
that meeting.
and the Secretary, on the
A director may at any time,
convene a meeting of the
shall,
reques(. of a airectar,
the meeting to the
of
notice
directors by giving
directors.

(a)

al

hei

but no
,
The ciirectors may delegate any,
or
directors
of
cansisting
committees
powers to saecial
a: =.'-'=;-'-„ =:
of
members
three
At least
members as they think fiC. directors.
special committee shall be
af.

of the
so farmed in the exercise
imaose d
rules
conform to any
powers so delegated, shall
act.ar
every
report
shall
an it bv the directors, afandthose
powers to the earliest
evercise
in
dane
thing
nest after it has
held
be
to
meeting of the directors
been done.
a cnairman,of its
committee shall elecr 'ax
the
-;-7 .3 -. - A saecial
if at a meeting
elected,
no c.hairman is
meetings; b u t i'f present
time
within 30 minutes after tne
t p
chairman isF no ho~lding
nt wwho are
meeting, the directorsei presen
the
appoin t e d F or c ommitt»e shall
r I'0 be
numbe
r
the
or
one
choose
members o th e
chairman of the meeting.
meet and anjaurn
The members of a saecial corunittee may
7.4
as they think proaer.
directors held immediately
first. meeting of
F
cf a director or airectors
the aaaointment or election
1 win
a.,
af members, or for a ta i 1
ar othe» general meet'ng
at an annual
is appointed 'ce of
directar
at which a necessary
ne i
mee ting o
to give noti
not
is
iC
ar
a vacancy in th. ethe iree
directar
newly elected or apaointed if a qu arum of the
the meetingfort a the meeting
to be constituted,
di»ectors 's presenC.
directors
British
mav be absent temaorarily from
wha
di."ectar
a
A
saciaty
7.6
address of the
Columbia may sena ar deliver beto theletter, telegram, telev or
b

A

'al committe

i

I

t''rec"ars
d'ors

wa'ver of not'ce, which may

by

I')

10

cable

o

(a)

"e Criio o

tne drrec ors
mav at nv time
e waive is withdrawn:
no notic of meeting of
directors sshall
a
b e sent
direcCor;
Y

and

Co

tha

(b)

any and all meeCings of the
directors
the societv,
notice of which
has not been given t of
i
th
shall i~
if
a cuorum of the directors
is
and effective.
presen
pr
t , b e valid

(a)

of th e directors and
commiCtee of directorsa meeting
shall
be
decided
eci e b y a majority of
voCes.

(b)

of a directors'eetin
ee ing ssh a IlI not be
entitled to vote
there is an
eoual't
in which case the unless
i y c f votes
Chairman may:
(i) cast a .deciaing vote; or

7.7

a,

Questions arising at

The Chairman

(ii) 'efuse to ca t a deciding vote in which
proposed resolution shall not pass.

case the

7.8
All
proposed at a meeCing of directors
to be'secondedresolutions
prior
to
discussion
and
n vo t e an d the Chairman need
meeting may move or propose a resolution.
of a
7 9
A resolution
signed by all the directors and
placed with the minutesinofwriting,
"he direct
effective as if regularly passed
at a meeting of directors.
The 'directors shall
sha I Convene
F
con ultative meetings with the
following groups on. a s regular
bas's:

'.10

:

(a)

O.A.P.O. Branch 21;

(b)

Bawthorne Lodae Seniors;

c)

Other organizations and agencies
involved with the
Wilson Centre,

(

DIIZZZ

8.1

(a)
(b)

PART 8
CF EZZCIIF.VE CFFZCEEE

Thc PresidenC shall preside

society and of the directors.at all meetinas of the
The P esident is the chief
executive officer of the
society and shall
the other officers in Che
execution of their supervise
duties.

)

/
APR

i

(999'

1'

.2
The Vice-President shall carry out the dut es or
President during his absenc
The Secretary shall:
(a) conduct the correspondence of the society;
(b) issue notic s of meetinos of the society and directors;
(c) keen m'nutes of all meetings of the society and
d1rectors;
(d) have custody of all records and documents of the society
except those required to be kept by the treasurer;
(e) have custody of the common seal of the society; and
(f) maintain the 'register of members

8.4

..,.:, The Treasurer shall:

:keep the financial records, including books of account,
necessary to comoly with the Societv Act; and

,(a)
(b)

''

render financial statements to the directors, members

and others when reouired.

Zn the absence of the Secretary from a meeting, the
8.5
meeting.

directors shall apooint another person to act as secretary at the
PART 9
PROGRAN CQRMZTTZZS

The directors oz'he members at a general meeting may
aoooint such Prooram Committees as are deemed necessary for the

9. 1

conduct and deve'opment of the society and shall define the
powers and duties of such Program Committees, who shall report
all the' activities to the Board.

Two members cf Bach Prooram Committee shall be elected
members
of the Program Committee to act as directors.
the
by
director shall be elected for a two-year term and
initially, one
one elected for a one-gear term such that annually tne Program
Committee shall elect one director from amongst its members.
Each Program Conunittee may at any time elect one of its members
to f'll a director vacancy.
A Program Committee shall elect a chairman of its
9.3
the
meerinqs, but if no chairman is 30elected, or if at a meeting
time
within
minutes
after
the
chairman is not present
apoointed ror holding the meeting, the directors present who are

9.2

APR

)

1

)MO

12

of the committe shall choose one of the'
chairman of the meeLing.

membe s

number to be

9.4
The members of a Program CommiLtee may me t and adjourn
as they think prooer.
9.5
The directors or the members at a general meeting may
dissolve a Program Committee.
10
SZ.M

PAR

The directors may prov'e a common
for the society and
destroy a seal and substitute a new seal seal
in its place.
10.2
The common seal shall be affixed
when authorised
a
resolution of the directors and then only only
in the presence of theby
persons prescribed in L'e resolution, or if no
are
prescribed, in the presence of the president. andpersons
secretary
or
president and secretary treasurer.

10.1

may

4

i::= .".'" ='--

=

'.;.'.!:

.::;

'he

'-',:,'=':;

PART 11

'

;
"'". '.''.BORROWING

11.1
members may by unanimous resolution sanction borrowing by
the society to carry out its purooses and absent such unanimous
resolution the society and its directors do not have the power to
. borrow.

'ART 12
AUDITOR

'12.1
This Part aoplies only where the society is reauired oi has
resolved to have an auditor.
12.2
The first auditor shall be apoointed
the
who
shall also fill all vacanc'es occurring in the byoffice directors
of auditor.
12.3
At each annual general meeting the society shall aopoint an
auditor to hold offic~ utntil he is re-elected or his successor is
elected at the next annual general meeting.
12.4
An auditor may be removed by ordinary resolution
12.5
An audiLor shall be promoLly informed in writing of
appointment or removal.
12.6
The auditor may attend general meetings.

s

PART 13
NOTICES TO MZ~AERS

13. 1
A notice may be given to a member, e'ther personally or
by
mail to him at his registered address.
13. 2
Any notice to be given to members
be sufficiently given
if served personally or if mailed prepaid inwill
any post office or
mail box, in the Province of British Columbia. Any notice serveu
personally will be deemed to have been given on the third
business day following the date of mailino as aforesaid but any
notice given during a strike, lockout or other labour disturbance
at the post office or interruotion in mail service shall be
served personally and not mailed.
Notice of a general meetinc except a cuarterly general
13.3
meeting shall be given to:
(a) every member shown on the register of members on the day
.'notice is given;
(b) .the auditor, if Part 12 applies; and
(c) a reuresentative of City of Port Cocuitlam.
13.4
No other person is entitled to receive a notice of general
meeting.

':

PART 14
BYLAWS

'4. 1 'On being admitted to membership, each member is entitled to
.

and the society shall give him, without charge, a copy of the
constitution and bylaws of the. society.

14.2

These bylaws shall not be altered or added to exc pt by

special resolution.

PART 15

NON-PROPIT PURPOSB

usiness, trade, industry or
incident to its
o

accept donations

gifts

profit or dividend
receiving full and
e society or any of,(/f)
accretions to the
oting its objects. pp]] ] ]g()(]
ny gain,

]

of the society the assets
the winding-uo and dissolution
among the membe s and the assets
shall not b e distributed
has
have been o orovis'on for payment
remaining, after all debts transferred
or de'ivered to a Income
been made, shall be paid,
charity under the
a
as
charitable institution recognized
T: ll t f Canada
15

4

On

Dated:

Witness(es)

(signature)
(

19

Applicants for Incorporation

"name

«address

f ull name )

(resident address)

*name

*address

(full name)

AVR

1

1

199(3

(signarure)
(

*name

*address

f ull name)

e
( s igna tur )

«name

*address

(full name)
"

(resident address-).

(signature)

*name

*address

(full name)
(resident address)

APR 1

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1990

3

Mlle

8 83EzezeTEps 89 SQLIcrzoR5

J'1

|VIXCEZ XZXZ

FAOO

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TELENLIONE 1ee

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689-eee3

o. Ecx

FOUR EEN ALL CCOT IE
Ie ETNETT

eoee

NCO ITEN, CANAO*

October 19, 1989

Russell Dumoulin
Barristers 6 Solicitors
17th Floor
&

1075 West Georgia Street
Vancouver, B. C.

VXX IC

COPY

V6E 3G2

Attention:

Dow Famulak, EscS.

Dear Sirs:
Re:

Seniors'ssociation of Wilson Centre
Our File No. 1262

advice that our
This letter confirms our telephone
of the City of Port Coquitlam would like
client, the Corporationchanges
made to the Wilson Centre
to see several small
draft constitution and bylaws.
of control
The City's concern is to avoid any inference
for the
role
advisory
intended
or authozity over and above the

Seniors'ociety

Society.

from
therefore request that you seek instructions
following
the
of
acceptability
the proposed society regarding
and all parties can then
We

advise the City
changes, so that we can
arrangements:
necessary
confirm the
call the Society the
the name could be amended to Port
Coquitlam or
of
Seniors'ssociation
Seniors'dvisory
Centre
alternatively, the Wilson
Association;
Section 2.2 should be amended by addition of the
2.
following phraseology:
and
"...administration oi thethe Parks
and
City
Recreat'ion Department of
an
in
only
act
the Society shall
the~Cit
to
capacity
advisory
Section 2.6 should be amended by addition of the
following phraseology:
City shall not be
"...provided that the Society's
input or
the
seek
obligated to
and
recommendations";
any
bound
by
be

Qr")

APH '(

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t& 2"I ~CKzwzxz NuRDY

October 19, 1989

I

'
a bbrie

into between
ment should be entered
agreemen
to c ear .y
created
when

the Society retains complete contzol
the City and
the City
that.
a e
stipu late
both the Wilson Cen t ree and its
over
and power
operation.
Yours tz

cooPY

S. Nuzdy

CSM/ jg/kk/4302/CSM67

bcc:

City Rdminls
rector
Parks a Rec
Taylor,
Janna
Larry J. Wheeler, Reczeatior. Manager

Brl an R. Kirk,

APR 11 1990

l5+~~/~R-

(

/

II

lvI Wr,EZIVZZZ
B ERRISTBRS

JO

&ZRRar

SOLICI'LORS
FLOOR FOUR SERT VA CE TRE
STI EET
IOSS OUHSMU

2
FAX ISO I 889-9929
TECEPHOHE ISO I 889 2282

P O. 90
V

9829

HCOUVFR, C HAOA VTX IC

January 2, 1990

Larry J. Wheeler
Recreation Manager
City Hall
Port Coquitlam, B.C.
V3C 2AB

Iiiki

Dear Larry:

IIIIIIII

Re:

"IIf III

Seniors'ssociation

Our File No. 1262

discussions and correspondence,
th r to our earlier
of the amended constitution and bylaws of thee
enclosed are copies
above captioned Association.
City'
These documents have been amended to reflect the
F

II,

IHII

concerns

tIllllIIJl
I

~l

You will note in particular that:

1.
I 1l IIII

IIII II!
III I,lip
IIII

k

If,
)

2.
3.

to refer to the
the name has been amended
Association as an Adv~isor Association;
the
No. 2.2 specifically provides that't too
B 1
capaci
y
advisory
an
in
Society shall act only
the City; and
City is not
Bylaw No. 2.6 provides that the
obligated to seek the Society's input: or be bound
by any recommendations.

error in the
note that there is a numbering
to the City,
documents are acceptable solicitor
Constitution but if these
who
Association's
can notify the
apart from that, we
will then arrange for completion
We

do

S. Murdy

F'SM/jg/4911/CSM79

Enclosures
ryan R. Kirk, City Administrator
cc:
Director
Ms. K. Janna Taylor, Parks a Recreation

I!
SJSE

APR

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IIIIi

8

CORP01LZZON OF TEE CITT OF PORT COQGZTLAM
PARKS

&

RECREATION COMMITTEE

of the Parks & Recreation Committee was held in the
Committee Room at City Hall on April 18, 1989 at 3:43 p.m.

A meeting

In attendance were Alderman John Keryluk and Alderman George Laking.
Also in attendance was K. Janna Taylor, Farks & Recreation Directoz,
Larry Wheeler, Recreation Manager, Marg Kingsbury and Rick Mabbett
of the 0 .A.P .0 . for item number one only.

Item No. 1

O.A.P.O.
The Committee met with Marg Kingsbury and Rick

Mabbett.

The attached letter was reviewed by the delegation.

1. Attitude of staff:

The Parks and Reczeation

director indicated that the staff at all times
work well in the centra and that as department

head she was pleased with their work.

The Parks

Recreation Director indicated that she was
sorry that both Mazg Kingsbury and Rick Mabbett
felt there was an attitude pr'oblem; and that she
hoped over time the O.A.P.O . and centre staff
could resolve this perceived conflict.
&

2.

Monthly meetings: Major concern from the
O.A.P.O. is they are unable to have the total
area available at 9:30 a.m. foz set-up. Also
concerned that when their volunteers were Xn the
kitchen; they were nor. allowed to use certain

areas.

The Parks and Recreation Director indicated that
as far as the depaztment was concerned the

volunteers could use the centre isle in the
kitchen, the counter space that faced towards
the hall where their meeting was and the
dishwasher. The foregoing was acceptable to
Marg Kingsbury.

'll llIi'll

The Parks and Recreation Director and the
Recreation Mauager indicated that presently tha
O.A.P.O. could use one half of the hall from
9:30 a.m and get it ready for the meeting. The
fitness class runs from 10:30-11:13 a.m. and
that this particular class has been going on foz
three years aud that the tables would be set up
by noon so that the O.A.P .0 . could then have the
tables ready for their 1:00 p.m. meeting time.

...2

It',ilail
II

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if%%~!~'~ g

K

Rlim! IS~~

mamt3~

lml IR am seal

l%5HIIlmglm

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provided for ch
Sound system: - The foreman
h
befor
ore each meeting. Howeverpersoaall
it was sug ks d i
that the department would provide
crafting program for the users of athesmall
system.
Dishes:
The 0 .A.P .0 . asked if they
could use
che ceatre's dishes in an
emergency.
The Recreatioa Manager will
look into
this.

Zt was also agreed that the issue
of getting
into the hall earlier would
be reviewed with a
report coming back to the Parks 6 Recreation

t

Commit e e ..

3.

mneme

Special event Mazch 19th. The O.A.P.O.
was
aot pleased with the mix-up
the set up. The
Recreation Managez indicated inthat
the centre
staff were also unhappy with
of that
day. The Committee apologizedtheforevencs
this mix-up.
O..P.
.A..O. mandate: General discussion took
place
as to the mandate o 'he 0 .A.P
.0. lt is an
advocate orgaaization for seniors.
or social eveats was felt to be part The offering
of their
responsibility. Marg Kingsbury suggested
chat
—

maybe the O.A.P.O. could become a "committee"
of

the Wilson Centre
Associatioa; howeveic was pointed out Advisory
that the provincial bod

of
the 0 .A.P .0. may aot support such a move .
Marg
Kingsbury indicated that seven O.A.P.O's had
folded ia B.C. and that this was due
number of recreatioa activit ceatzes to the
y
being
provided by municipalities.

3.

6.

Special Events: The Port Coquitlam

would like to present more special O.A.P.O,
events such
a.
tke one provided on March 19, 1989.
The
ccmmittee indicaced that. they would
get back co
the O.A.P.O. oa this issue.
The Committee iadicaced that a
would contiaue to be provided. smoking room
The Parks 6
Reczeation department. will contiaue
to monitor

the situacioa.

I

SIQN

I

M

'I'll ll

iIII II
'ss.ss

Apg

1

1

1990

m~8

m

7.

The centre is open on Sundays for the enjoyment

of seniors and the cammitte supports the
open'ng of the centze on Sundays; the pool room

is also open.
8.

Sidewalks in f ont of the seniors will be fixed

this summer.

the seniors who want to
volunteer and made the request to the Parks &
Recreation department. It is part of the
overall kitchen pzogram and the Wilson Centre
Advisory Association totally supports the
concept.

9. Ritchen volunteers:

LO.

Tables and chairs on Saturday night have aLways
been set up. Occasionally due to hockey
tournaments oz other special events in the PoCo
Recreation Centre; the msinteuance staff may be
a few minutes late in setting up.

The parks and Recreation Caaairtee thanked the
delegation for coming and indicated that the Parks &
Recreation department would bring back a report an
the issues raised.

Recommendations

l.

That the Parks & Recreation department bring

forth a report on the vazious issues raised by
the delegation.

That the Parks & Recreation department bring
forth a specific report addressing the issue af
additional sponsorship of special events by the
O.A.P.O.

Carried

Item No.

2'~ay

Cay '-'hursday Evening Festivities

The

can

dis
tha

par~
of having alcohol combined with a "childrens event

APR

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