CORPORATION OF THE CITT OF PORT COQUITLAPI PARKS 4 RECRMTION CONNIITEE held in the Parks meeting of the Parks E Recreation Committee was December 2nd at 5:00 p.m. 6 Recreation Office on A Nichael In attendance were Alderman Nike Thompson and Alderman Wright. Recreation Director Also in attendance was K. Janna Taylor, Parks 6 Director. Nanager/Deputy Recreation and Larry J. Wheeler, 1992 6 1993 Capital Budget Requests Item No. 1 The Committee reviewed the attached list and identified those iitems they perceived to be maintenance. ~Romandg~ti That the following items be identifi. d as maintenance items: 515i000 $ 20,000 3,500 4 5,500 2,500 Arena f12 brine headers Arena plant roof repairs Arena f11 brine pump Arena planic door hardware Planking in Arena ff2 Nesting Room Flooring — Terry Fox Filter — Routiey Pool Wilson Centre floor replacement Clematis Crescent cul-de-sac landscaping Paint Westwood tennis counrts Road repirs — Brichwood and 7,200 8,000 3,500 Cemetary Item No. 2 5,500 2,000 8 1,000 4 Reeve Street Park ar Th e Parks & Recreation Committee discussed the Phase I Conceptua aspect of Judith Reeve presenting December 16, 1991. Nesting Council Plan to the City 1 R~~mm~ng t i~n of That Alderman Thompson would discuss the matter with 1991 16, December Council presentation to City the F I .G. Committee Carr~i o'I BEC II '~illamsm I — 2 1'391 P.C.A.A.A. — Request for Additional Grant Money report from the The Committee reviewed the Director. Recreation Manager/Deputy in To approve the recommendation Manager's report. ADJOIRMMENT: The meeting adjourned at M. Thompson, Chairman 7:15 p.m. the Recreation r'- PARKS A RECREATION 1992 MAJOR BQUIPNBNT Pool Vehicle Replacement Gang Mower with a more to be replaced mower efficient and modern flail 7 I Ton Crew Cab/Dump Truck Replacement DBPARIPfENT RBPIACBffBNT DEPARTMENT PARKS & RECREATION 1992 CAPITAL BUDGET REQUESTS ~Pt ~Rt ldtn~ PoCo Rec Centre Arena // 2 Plastic Brine Headers PoCo Rec Centre Ref rigezation plant zoom needs roof repairs PoCo Rec Centre Arena //1 Brine Pump PoCo Rec Centre Arena 81 Exhsus t Fan PoCo Rec Centre Mabbett Room Fire Exit PoCo Rec Centre Panic Door Hardware Brine Excessive rusting of steel pipe. would rupture A through. now weeping result in total loss of ice. Continuing repairs program. existing Experiencing water leaks in roof. May result in major electrical/mechanical damages. are Existing pump is outdated. Repairs Pump year. per 41,200 approximately to the base is rusting due to exposure longer no is This brine and water. available from the pump manufacturer carbon Remove a possible build up of heater. and ice the monoxide from rusted, quite Fctisting metal deck is sandblasted and was unit This badly. returned. has painted, but the rust All seams are leaking and need repairs. worn out. Existing equipment is constantly. Parts required Adjustments in keep are exchanged in order to better unit operation. Upgrade to a renewal a and considered should be program started. PoCo Rec Centre Lobby — Exhaust fan PoCo Rec Centre Arena //2 the stale air created by and the space heaters. patrons smoking atmosphere for To promote a healthier smoking or from refrain patrons who the from food, the to enjoy wish concession. Continuation of skate flooring complete the installation . This would arena &k2 of end north arena at the To remove Elsro Arena Flanking The existing carpet is worn anc with Terry Fox Library It should be replaced Meeting Rooms Flooring stained.Lino or a higher grade carpet. either This type of flooring would be easier to maintain. 1992 Continued Wilson Centre Glass Tint Skylight The existing improperly. tint was The tint installed is breaking down and requires replacement. 1,500. This would lessen the heat load placed on the air conditioner, and save energy costs. Portable Sound System During Civic Events, it has been a requirement to supplement the arena sound system. The extra equipment is rented for each event. A portable system could be utilized throughout the 4i000. The existing one is at least 15 years 2,000. City. Routley Pool — new filter old. It is obsolete and showing sigrs of pin holes, (in the metal) and it is the only outdoor pool filter that is different. Centenni; 1, Robert Hope and Sun Valley have the same fibre glass filters. Hyde Creek Burnishing Machine polishing mach".'ne we now have is 10 to 15 years old. With a burnishing machine we could wax and polish a floor in half the time (labour) and the shine stays on 3 times as long The 1,500. Hyde Creek Kiln Repair Hyde Creek Lens and 2,300. require 20 lens and gaskets for the 4,060. increase the menu selection to include nutritious food items. e.g. sandwiches, salads, etc. To display them in such a manner that sales would increase To continue with the facility improvement project. We have 5 tables 3,000. We gaskets for underwater underwater lights and 20 lamps. PoCo Rec Centre To lights Concession Cooler — Sandwich PoCo Rec Centre Lobby — 4 tables and 3 umbrellas and 3 umb request w requirem delay the a problem which wou facility with an un 6,000. 1992 Coutinued PoCo Rec Centre office counter ticket To increase efficiency and expedite c .stomer service. To properly accommodate the computer printer and renovation. bring all the necessary equipment to the customer service window. There has been a lot of problems with the printer the at this facility. The only way counter existing the on fit printer can it is to put it sideways which causestheir to jam. The cashiers must leave cash register and go to the other side of the room every time they do a registration, provide a safe environment for the The present tables are not safe. Tnc long ones are wobbly, chipped and cracked. These three tables need to be completed replaced and the two round ones require tops. PoCo Rec Centre To tots. Playschool Program replace tables Summer Programs — picnic tables Wilson Centre register — 4 cash Wilson Centre Green Room — replace floor covering provide tables for the summer programs. It is always a struggle to find enough picnic tables to provide for both program and public use. The type of table reouested has been recommended by the Parks Foreman. To standardize and improve the cash flow system and customer service. Wilson Centre receives money from a variety of sources. Drop-in activity fees, dances, special events, lunch sales and coffee service. A hand written receipt system is now being used to account for these monies. A cash register would improve the daily cash process. To this space usable for a program/ meeting area. The carpet that is there was water soaked during construction. This has been cleaned but the odour is still there. If we replace it with lino/tile we could use it for programs such as haircuts, peer To make counselling etc. Wilson Centre— replace padded stacking arm chairs (3 dozen) the complement of chairs necessary for program and event needs. These chairs are beyond repair. We require these particular chairs as the members use them for support as they To maintain stand. 1992 Continued Youth Area — TV/VCR un i 6 provide a unit for the youth programs to use. The other unit the department has is in constant demand in other areas. It must be brought upstairs for all the youth functions (regularly) which increases the chances of damage etc. Youth Area — Fooseball increase the activities available for the youth drop-in time. This is a compact game that would require minimum storage. It appeals to s wide audience. Game Wilson Centre air conditioning To To To install air conditioning in the expanded portion of Wilson Centre. It is unbearably hot in the warm months. Temperatures can reach 90 plus. This is very uncomfortable for staff and patrons. With one side air conditioned and other, not the difference in temperatures can be very unhealthy. PoCo Rec Centre To update the directional, information replace interior and identity signs as part of the facility improvement project. The arena has no sign standard. They are all different colors, sizes and styles. Cemetery Clearing for future expansion In order to have a new area ready for 1994 we need to clear so that we can signage (approximately 2 acres) Clematis Crescentthe cul-de-sac needs to be relandscaped. accept free fill. The contractor did not provide a plan and our department did not supervise the planting. It is inadequate and n eds to be redone to low maintenance standards. Westwood Tennis Courts paving The court is in very poor shape. It was proposed that be repaired with a it 2" lift prior to painting (monies to be carried aver) Boulevard tree planting on Shaughnessy from Pitt Reer Road to Wilson Avenue The planting of 48 trees on the small This is boulevard, as per the study. only on one side 1992 Continued Lions Park improvements to playground 12,000 prevent the balls flying in to the 4,000. 'owland netting Need more accessible equipment for handicapped patrons on the playground, water and the fountain Lacrosse Box- To rest home's windows Loader/Hoe Tractor Machine tracking by foreman is too 1,700. Snow-blower For the pathways, public buildings, 3,000. Tail-Gate Uaccuum unit Picks up debris and leaves into sump 1,400. radio costly sidewalks, City Hall, P & R office, etc. body Chips and grinds up small branches prior to being dumped. Chips could then be used for mulching. 1,000. For formal lawns we require a reel 1,000. 2 Bleachers For increased use on our diamonds. Also spare for special events. 3,000. Trailer Braking system is not up to standard on present trailer. It is too costly to r'epair as it is over 10 years 4,000. Flail mower for Needed for Skyline Park and Castle Park 4,000. Paving paths at Paths are covered in weeds and look very untidy. 17,400. Citadel Heights Park Eastern Park tennis courts need Coating is wearing off the courts. Has not been done since installation in 8,000. Central Park fence extension Soccer balls are flying into the Birchwood Park and Cemetery asphalt road There are bad spots in the roadway. Roots pushed up in the asphalt. Portable Chipper Mower for — City Hall mowing crew Jacobean attachment re-painting. repairs. mower. The present one is 7 years old and worn out. (new areas) 1976. 1, 750. condominiums 3,500. DEC — Z ~r 1991 1992 Continued Card & Software and Wang Keyboard To eliminate the problems we are having with the laser when we have to switch 1,370. Second printer for To eliminate having to switch paper each time we do a contract, receipt or report. To provide working space. 1,600. To prevent eye and neck strain when using the terminal. 1,000. WLOC facility booking PC and working space Wang arms terminals for it back and forth. Office furniture 3)000. & printe: for clerical staff at Rec 6,000. Computer Centre Computer & printer for 6%000. clerical staff at Hyde Creek Replacement Computer Small pick-up truck 3,500. To be used by Recreation Manager/Deputy It will also be used for miscellaneous projects (i.e. special Director. 13,000. events) and for moving things in the Parks & Recreation Department. Canopies Special Events Two 20' 20'pecial event canopies. Reduce rental costs to our department and increase possible rental revenues. 6,000. Hyde Creek Electric Satisfy demand 2,500. Hyde Creek Slide Move present slide Hyde Creek Video Aid in teaching programs 2,200. Hyde Creek Canoes (2) Update — equipment not available 1,400. Hyde Creek Hot Tub Improve environment. Stop slide in attendance. Both Adult & Tot 5,000. Pottery Wheels (2) camera Hyde Creek Life Cycle Fitness Equipment to Robert Hope through schools 1,400. 1,800. 1992 Continued 1,400. Tot's Change Table (2) Install and build 1,500. Outdoor Pool fiberglass storage cupboards (2) Outdoor Pool awning Provide shade at outdoor pool Outdoor Pool Lawn I.eisure for adults 1,000. 800. furniture Outdoor Pool play area Volleyball, swings ( slide 1,500. Issoo. Hyde Creek Program Coordinator's Office carpets & blinds Hyde Creek Outdoor Play Area Swings, tot's sandbox and climbing equiomen t . Total 3,000. '4316,280. DEC — 2 1991 1993 CAPITAL BUDGET REQUESTS PoCo Rec Centre Arena rink boards in tltempered glass — PoCo Rec Nl — Centre Arena brine chiller replacement fund. Zamboni Arena Exterior painting (metal siding) 20 Existing system is approximately of signs shows system The years old. fatigue and some wood decay. with Plexiglass sl'rnid be replaced tempered glass for better visibility. This would require a new support structure for added weight. is 20 years old. Same internal rusting is taking place. aside Funds for this uni.t should be set for future replacement. The old unit is 15 years old. Engine requires a rebuilding approximately will every two years. Najor components of quality maintain to refit require a operation. of To maintain the aesthetic quality is finish on the buildings. The baked of the exposure tarnished due to deter surface The existing unit elements. g100%000. 20,000. 70,000. 11%000. Painting would rusting. Wilson Centre Pool Room intercom Wilson Centre— replace floor co~ering in main activity room Stage Backdrop Special E rents for To install an intercom system from the 1% 000 A fair amount office to the pool room. running to of staf f time is spent on messages. An phone with the pool room intercom systmn would allow better use of staff time. the To maintain the quality of is the surface facility . The floor 10%000. dalsaged, original flooring. It is cut, beyond are discolored and some areas hazard in repair. Could be a safety could trip an the near future as people used certain areas. The roam is such as regularly for active events events. fitness, dance and special To improve efficiency and City image at events. This would reduce labour costs and generate revenue. We currently each rent a backdrop (spprox 4150. out to rented be could time). This user and municipalities user other groups. This is used at all our special events. S"IW5 II I smmf E 1,900. 1993 Continued Video Camera for department tool to be used for promotions and to increase program opportunities. This could be used in all areas to promote our department and the City. It could generrte revenue i.e. sell videos "Your Child in Action" at skating & swimming lessons. To provide a modern day 1,300. 3,500. Hyde Creek Kilns (2) Update 1,500. Improve Fun 2,500. Update 1,800. Hyde Creek Weight Nachine Universal is outdated 3,000. Outdoor Pools replace Robert Hope, Routley and Sun Valley 15,000. Outdoor Pools permanent tables Routley & Sun Valley 2,000. Westwood Playground Establish a small playground area along the path to footbridge. 29,000. Thompson Park — paving Area is always dusty, dirty, full of holes, and parking is not organized. 18,000. Hyde Creek — bridge Requested in 1989 by residents. Linkage from Wedgewood to PoCo Trail. 13,500. Aggie Park soccer field to be levelled and irrigated Settlement of surface created a rough playing surface. Irrigation needed for lush summer growth. Needs to be done when we have a spare diamond in Reeve Park as Aggie will be closed for some time. 12,500. Cemetery extension Gravel for road base and cleared area 5,000. Tree Planting on Shaughnessy West side of Shaughnessy 36,400. NcLean Park Roof Renewal needed 6%000. Evergreen Park soccer Removal of impervious clay layer and 7,500. Hyde Creek Gymnastic Equipment Hyde Creek inflatable toys Hyde Creek Fitness Equipment fences Construction par k ing lo t and path over creek field repair resodding 1993 Continued Cedar Dri~e Park Grading & Dusting etc. 36,500. Cedar Drive Park Dig out wet spots in the worst areas. Refill with straight sand and resod. 7,500. Imperial Park, Reeve Park 6 Routley Tennis Courts Poor Condition 28,000. Lions Park tables Increased demands 1,150. Updated software for To increase the capabilities of Desktop Publishing etc. 2,000. parking lot paved soccer field PC 3,000. Office Furniture RISK 6000 Computer System integrate the Facility Booking and This system will allow us to expand the system to increase our number of users. 100,000. Total 4550,550. To Rec Registration System. PEG — 7 l991~&~ TEE CORPORATION OF THE CITE OF PORT COQUITIAN MEMORANDUM October 16, 1991 TO: K. Janna Taylor, Parks & Recreation Director Larry J. Wheeler, Recreation Nanager/Deputy Director SUBJECT: Request for Additional Grant Noney — 1989 Recosssendation It is recommended that the Parks and Recreation Committee authorize the over expenditure of the 1991 P.C.A.A.A. grant in the amount of $ 3,471.00. Purpose/Problem this report is to provide information and a recommendation regarding the request received from P.C.A.A.A. for payment of an outstanding 1989 grant allotment. The purpose of Background Information Attached is the information received from P.C.A.A.A. regarding their request for additional grant money. In summary, an error was made in the final 1989 grant request. P.C.A.A.A. thought they had received The extra $ 3471.00 was the last $ 3471.00 more in 1989 than they had. payment from 1988. This information is substantiated on the attached information. Also, attached is a memo from the the City Treasurer confirming that the 1989 monies are no longer available. Our only option is to pay the grant by overspending the 1991 allocation. I feel this can be done and we can still stay within our 1991 net budget allocation. LJW/sd File No. 406.3 THE CORPORATION OF THE CITY OF PORT COOUITLAM MEMO TO: L. Wheeler, Recreation Manager FROM: J. Msitland, City Treasurer. SUBJECT: Request For Additional Grant $ $ PCAAA For i 989 DATE: September 04, 1991 In reply to your memo regarding the request from PCAAA for additional dollars for the year 1989. When this request first came in I discussed it with Janna and advised her that: 1. the budget for 1989 is long since closed, aH unspent funds were consolidated and the resulting surplus of $ 204,578 was used in 1990. These funds are not available to spend now. 2. your current budget is based upon an estimate of the cost of providing recreation services. Individual variances in the budget always occur, my concern is mainly with the bottom line. If you decide that you should pay this amount to PCAAA, and can do so within your budget (ie without exceeding the $ 3.47 million net cost for recreation) then I have no problem with paying the bill. JM/ms tlat'FC - 7 1991 Port Coquitlam Amateur Athletic Association P.O. BOX 132 e PORT COQUITLAM, B.C. V3C 3V5 February 5, 1991 Parks and Recreation Department City of Port Coquitlam 2253 Leigh Square Port Coquitlam V3C 3BS Mr. Larry Wheeler At tent on: Dear Larry: che 28, 1990 I requested on beha lf o f1 PCAAA ined determ wh ich Grant balance of the 1 989 Ciry Sports sub tr acting the a dvance to be $ 1401.00. I reached that by from r. he entire gr anr. which 1 believed to be 818,471.00 ments wil s upport docu attached owed (8 19,872.00 ) . As the uality only 8 15, 000 act in was the adv ance on t he 1989 grant owed o n the 1988 8 ports with $ 3 471.00 be ing the. remainder still Our reco rds therefore show that 83471.00 is G r. a n t . owing i n grancs. Your assistance in this matter would be mach appreciated On Feb r uary Yours truly, / Pat Bradley Treasurer PCAAA DEC — 4'991 Statement C PORT COQUITLAM AMATEUR ATHLETIC ASSOCIATION NOTES TO FINANCIAL STATEMENTS BECEMBER 81, 1990 (Unaudited) 1. SIGNIFICANT ACCOUNTING POLICIES Pecreciatiqft association does not record depreciation on its office The equipment. g. ACCOUNTS RECEIVABLE Grant, an error of 1989 City In requesting for the balance of the 1988 grant as part of balance the including in was made 8 3, 471.00 of the 1989 City the 1989 advance. Consequently outstanding and is included in accounts receivable. Grant is still N.K. QUAN, C.A. 71 OEC — p &gg~ April 24, 1989 7aylor, Director, Recreation Department, City of Port Ccquitlam, Ms. J„ 2253 Leigh Square Port Coquitlam, B.C. V3C '3BS Deaz Ms. Taylor, at this time would like The Port Coquitlam Amateur Athletic Association numbers are based on the Cur grant. 1989 to request an advance on the registrations: in increase an we predict and 1988 registration figures Minor Baseball Minor Lacrosse Minor Softball Marlins Swim Minor Hockey Minor Ringette Minor Scocez 650 250 950 125 425 150 1000 3550 3900.00 1500.00 5700.00 750.00 2350.00 900.00 6000.00 21300.00 st'll awaiting the balance of the would like to mention that we aze 3471.00. of 1988 grant $ Thanking you for your continued support in minor sports m the City of We Poxt Coquitlam, Tours Truly, Linda Baillie, Treasurer DFC — 7 igg1