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PAT TCU

July 15/92
Travel cosis

Procedures
a. For overnight travel outside the Lower Mainland, 2 ‘Travel approval
form must be completed before travel commitments are made or
advances requested. This form must be approved by the following:
Open council vote (2/3 majority carries) for elected officials.
Administrator for department heads.
iit, Department Head for other staff.

Send a copy of the approved request to Treasury with back-up far
payments required, eg.:

i. Registration fees,
Accomodation arrangements.
Major transportation arrangements.

NO payments will be made by Treasury uoless a completed approval
form is received.

When trip is completed, the atfendee must submit a Travel Expense
Report to Treasury, attaching receipts and refund of any excess.

The expense report must be submitted within two weeks of the end
of the trip. Reimbursement will be within one week.

Transportation

a, A system is to be developed to ensure the most beneficial rates,
and travel points shall accrue to the city to defray further costs.

db. When travelling by air, land or sea, the fare should be booked far
enough in advance to take advantage of the least expensive rates.

If a private vehicle is used for travel cut of the GVRD, mileage

at the current rate in effect will be reimbursed to a Limit of the
least expensive air fair available plus ground transportation to and
from the airport.

ITEM