CORPORATION OF THE CITY OF PORT COQUITLAM
PARKS

&

RECREATION COM4ITTEE

meeting of the Parks & Recreation Committee was held in the
Council Chambers on Wednesday, June 26th, 1985, at 4: 15 p.m.
In attendance were Alderman Nichael Wright and Alderman George
Laking.
Also in attendance was K. Janna Taylor, Parks & Recreation
A

Director.

CONFIRMATION OF MINUTES

That the minutes of the meeting of the Parks & Recreation
Committee held on Wednesday, June 19th, 1985, be taken as read
and adopted.

Item No.

1

Reeve Street
The Committee discussed the terms of reference
as presented at the last Committee meeting and
there were a few minor changes. Item No. 13

would be eliminated and this particular item
would be taken care of in item no. 2 where we
would change no. 2 to meet with the various
community groups including P.C.A.A.A. for their

input. The other area discussed was the process
for the proposal call and selection of consul-

tant.

Recommendation:
a)

That the terms of reference as discussed
and corrected to be adopted.
CARRIED

b)

That the process outlined a, b, and c,

be adopted.

CARRIED

Item No. 2

Facilitv Rental Classxfications
Janna Taylor went through the various categories
and the types of use and the category classification and indicated that there was a proposal for
one minor change. The addition of this category
would take care of private citizens wishing to

/2.
JUN 2 6 1985

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hold meetings for a particular concern. This
particular it m has been
underlined for your
information. There will be
a charge for this
category as outlined in the attached
tion. The remainder of the policy is informathe same
as before.
Recommendation:

That the facility rental classifications as
outlined in the Committee meeting be adopted.
CARRIED

Item No.

3

Routlev Tennis Courts & Rowland Tennis Courts
The tenders for the tennis courts came in higher
than expected. It was discussed
that Routley
Tennis Courts should be done and that
two
budgeted amounts, $ 3, 500 and S3,500 fortheeach
court be utilized to do Routley Tennis Courts.
The cost to do Routley Tennis courts will
be
$ 5,430 for the actual resurfacing.

Recommendation:

That we proceed with Routley Tennis Courts at

the cost of $ 5,430.

CARRIED

Item No.

4

Annie Park

Janna Taylor reported that the
that were
brought up at the last Committeeitems
meeting
have
been looked into:
1. The branches have been trimmed back so as to
not interfere with the foul line at the third
base.
2. A wire drag mesh is being made for Aggie Park.
The last one has been stolen or taken away to
some other park.
Recommendation:

That the report be received.
CARRIED
ADJOURNMENT:

The

meet'djourne d at 5:00 p.m

M.R. Wricfft, Chair/1/an

K.

Janna taylor, Sec etary
JUN 2 4 tqR&

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DRAFT
The City of Port Coquitlam is

interested in the development
of a conceptual park plan for the approximate 23 acre parcel
of land located adjacent to the downtown core. We wish to
retain a consultant to prepare the plan which will include
cost estimates and a capital works program. Several firms
will be invited to submi.t proposals for this project. If
your firm is interested in submitting a proposal we would
appreciate receipt of your response by 4:00 p.m. Friday,
July 20th, 1985.
The information we would like you to provide should include

the following:
a)
b)

c)

previous experience in similar projects that staff and
company have been involved in
experience in work for public agencies
experience of your proposed project staff in similar

projects
d)

e)

time frame to undertake and complete this project
schedule of fees and an upset price for the project

The terms of reference for the study are as follows:

..1.

To work under the direction of the parks a

Recreation
Director and to liaison with other staff persons as

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deemed necessary.

2.

Neet with the various sporting groups (including

P.C.A.A.A.) and other community organizations
for their input as to the perception of their future

requirements.
The conceptual plan is to include plans for both passive
and active recreation.
Aj

Specifically:

Active Areas:

i)

Identify athletic spaces and sizes for later

detail design work

ii) Identify the kind of surface coverings requi red

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iii) Identify other active areas as deemed

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appropriate

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B)

Passive Areas:
i)

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Identify kinds of spaces and size of spaces.

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4.

Test the soil conditions in order to determine if
there are any special requirements

5.

To

include the Coquitlam River as a potential
recreation area
JUN26

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6.
Develop traffic patterns and parking

for the park if required
7.

requirements

Develop the ancilliary facility requirements

active and passive areas
8.

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9.

for the

That facility standards that may be

used as a starting point be equivalent to the standards
used in
park development in adjacent municipalities;
such as
the City of Mew Westminster, the District
of
Coquitlam, Pitt Meadows and Maple Ridge.

Construction and develo'pment costs must be

dollars.
a)

in 1985

Pacilities must have a life span of at least

25 years.

10. To conduct a series of public

into the plan of the park.
11. Too develop
d
a ten year capital

meetings for input

works program for the

construction and aevelopment of the park.
12.. Two interim reports to be submitted

Recreation Committee:

to the Parks and
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a)

Scope of project, e.g. number of fields and sizes

b)

Preliminary design of pa;-': layout

~13. A final presentation to the City Council.
Enclosed with this letter are the facility standards utilized
by the City of Port Coguitlam, an inver.tory of existing city

owned and city maintained facilities and a report on the

site which identifies the City's direction for the

park

development of the park land.
Should you wish any further details or clarification, please
do not hesitate to contact the undersigned at 9 52-0285.

Tours truly,

JUN 26 i

Cateoorv Classificatzon
Brownies, Guides, Cubs
Scouts, Cadets, P.T.A. or

Tyne of Use

l. Meetings or activities where no

other parent auxiliary.
Bona Fide rate-payer

2. Special occasion

Service Clubs, recognized
clubs who belong to non-

to individuals
attending or participating.
3. Practices, rehear-

admission charged.
parties, banquets
and activities
assessment levied

associations.
Bona Fide, non-profit
community clubs such as
sports, drama, music.

and recitals where no

admission charged.
recitals,
dances. productions
.and games to which
admission is charged.
5. Banquets where
admission charged to
cover costs.
6. Fund-raising for
recognized charitable
4. Concerts,

7.

Private Daycares

B

sals, demonstrations

profit societies.

Social Se"vice Agencies

8

organizations.
Fund-raising projects.

Preschool s 1. Meetings
2. Dinners, dances, wedding
Res&dents of Port Coquit 1ar.

8

&

c

receptions.

Commercial & Outside
Port Coquitlam Groups

1.

Dinners. dances. meetings

D

Polztzcal

1.

All candidate meetings

A

partisan meetzngs
3. Fund raising projects
Conventions

Federal

&

l3

D

conferences

Provincial

1.

Meetings

Municipal Components,
Rcgzonal Districts

1.

Meetings, rncluding
referenda, by-laws, public
heartnqs, vot tng for c lec-

&

Government

ory

C~ate

D

A

tions, pleb&set tes.

i hur

hcs

Church servzces
Conventions Conferences
Fund-raiszng projects
&

JUN 2 R 1985

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Cat eoorv

Classification

Union Associations

Tvne of Use
1

Cateaorv

Meetings

B
C

2. Banquets and dances
where admission

charged to participants.
3. Fund-raising projects

Recognized City Employee
Functions

D

1. Meetings
2. Banquets and dances
where admission charged

A
B

to participants.

3. Fund-raising piojects

JUN 2 6 1985

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Igom Rentals — 1985
D.

Arena Floor tDry)

FREE

$ 30.35

$ 60

75

Nabbett Room

$ 90.90

FREE

$ 20.60

$ 41.20

$ 61.80

Young Room

FREE

$ 11

85

$ 18.05

Gymnasium

FREE

6.20
$ 15.70

$ 31. 40

$ 46. 90

Lounge

FREE

$ 18 ~ 55

$ 36.55

55.10

Meeting Rooms

PREE

$ 4. 90

$ 9 ~ 80

$ 14.65

Work Rooms

PREE

$ 5. 40

$ 10. 80

$ 16.25

One Area

FREE

$ 5. 95

$ 11.90

Three Areas

$ 17.30

PREE

14.05

$ 31.95

$ 48.15

~Te

r gox Library
$

Wilson Centre

$ 40

00

Vse of Kitchen

$ 20

00

JUN 26 'l9