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RENTAL POLICY

CLTY OF PORT COQUITILM

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PARKS & RECREATION CO“MLTTEE

Recreation Program Supervisor's Report
by: Janna Taylor

Hecommendations re Revenue Rates:

Yae following is a sumaary of the proposed rates for the Mabbett and
Young Xoo. These rates have been arrived at by considering operation
costs. These revenue rates will be effective from 7:00 PM - 1:00 AM

HABBET? 2

A. Charges

‘Non-fund raising, non-profic organizations, and local Chapters"
Tais category will essentially cover local community sponsored
ptograas where there are no admission charges for award nights,
seminars, lectures, large maetings, and established annual

community events:
May Day

Kinsmen - July 1

Minor Hockey Winter Carrival
Figure Skating Carnival
Music Festival

There will be a 2 day limit for these annual events.

Subsidized-rental charee

“Xon-profit and non-fund raising organizations" will be charged $40.00,
where there is an admission charge.
This category would cover such activities as large meetings and cultural

activities for local community sponsored programmes. i.e., art shows.

Straight rental charce - os ;
Local ity club sp ed programmes for fund raising purposes.

i.e.,dances, art shows, banquets, etc.

D. Commercial rental charge - $125.00
Professional entertainers and outside commercial organizatioas.

PRIORITY must be given to the Recreation. Department programmes
= cont'd 2

YOUNG ROOM - for meetings and small social functions.

« Charges waived:
"Non-fund ratsing and non~profit organizations"
This category will essentially cover local comunity sponsored

Programmes for meetings, award nights, seminars, ete.

Straight rental charee - $ 35.00

Local community club-sponsored Programmes for fund raising purposes,
i.e., teas, small dinners, art skows, etc.

PRIORITY, however, must be given to the Recreation Department Programmes.
MABBETT ROOM

There will also be a $20.00 charge for each additional hour after 21:00 AM.

Each facility requires a $25.00 security deposit, the piano a $10.00
security deposit if used.

Janitorial Service: All rantals include janitorial service and the setting
up and removing of tables and chairs as required,

Liquor Permit: In cases where liquor will be brought in or consumed, a
Provincial Liquor Permit is required,

Catering Service: If a catering service is hired for che catering of food
at the Port Recreation Centre, they are required under By-law #769 to have
a Business License with the Corporation of the City of Port Coquitlan,
BOOKING OF ROOMS

Groups must book three months ahead of their event. Booklags will be on ¢
first come first serve basis othcr than where annual events are established,
This rental would be in effect for the hours from 8:00 PM ~ 1:00 AM.
PAYMENT:

Cash or cheque drawa in favour of the City of Port Coquiclaa and Payment
in full two weeks in advance of the xental date. ‘The $25.00 security deposit

is returned upon satisfactory completion of Rental Agreement for either the

Mabbect or Young Room, and the $10.00 security deposit for the piano {£ used.