1986 01 20
CORPORATION OF THE CITY OF PORT COQUITLAM
PARKS & RECREATIOH COMMITTEE
A meeting of the Parks & Recreation Committee was held in the
Council Chambers on Tuesday, January 15th, 1986, at 3445 p.m.
In attendance were Alderman George Laking, Alderman Mike
Farnworth.
Also in attendance were K. Janna Taylor, Parks & Recreation
only).
Di.rector and Helen Fitch, May Day Coordinator (Item No.

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CONFIRMATION OF MINUTES

That the minutes of the meeting of'he Parks & Recreation

Committee held on Wednesday, January 8th, 1986, be taken as read
and adopted.

Item No.

1

Helen went over the proposed schedule with
Committee. Please see attached proposed
schedule. The Committee suggested that the Royal
Party dinner be moved to 6400 p.m. in the Wilson
Centre. The other area of concern was the need to
add an additional event on Saturday as well as the
Penny Carnival and the Craft Fair. Some

suggestions were a pet .arnival and a spaghetti
eating contest. Helen will investigate this
further. Another area which was discussed was how
Expo would be incorporated into May Day. The
parade would have the Expo theme and we are also
investigating a display by the CPR and the
Discovery Train. It was felt that the proposed
schedule should be on a trial basis with an
evaluation at the conclusion of May Day.

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Recommendation

That the following schedule be adopted for the
1986 Nay Day.

Thursday (evening)

Fashion Show

Friday (evening)r
Tr00 p.m.

Crowning Ceremonies

Saturdayr
10r00 a.m.

V.I.P. Breakfast

12r00 noon

Par ace

1r00-4:00 p.m.

Wilson Centre Silver

1r00-5:00 p.m.
1rQQ-sr00 p.m.

Children's Perny Carnival
C. aft Fair

Sr00 p.m.

Dunner for Rorral Party!

Chord Choir

Guests

Sunday:

1r00-4r00 p.m.

Battle of Bands
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Discussion also took place around the question of
an M.C. for the or owning ceremonies. It was
agreed that Charles Saunders pot act as the
N.C. but that the Chairman of the Parks &
Recreation Committee should do so.
Helen indicated that the Hyack float was for sale
it includes the self-p opelled float (V.H.
engine) and the trailer. The price is R4,000.
Joe Hube and Helen will view float; if aoceptable,
Helen will approach Alderman Farnwor'th and Bryan
Kirk to get the purchase underway.

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Reoommendaticn
To

purchase Hyack float if acceptable to mechanic

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Item No

Reeve Street Park

2

The Committee went over

the suggested

phases and
priorized tnem as they sav! it happening.
Recommendatio~

That the proposed three phases as outlined below,

be acoepted.

Phase I
1.

Dyking (255 Municipal Share)

Subject to available funds and other facilities
to proceed ahead of this.
Culverting and reclamation of slough
Comment: Subject to dyk'ing being done first.
Development of informal picnic areas.
Development of existing trails.
Landscape buffer along Reeve Street.
Floodlighting of existing tennis courts
Public car parking.
Comment

may have

2.
3.

4.
5.
6.
7.

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Hashrooms 4 Maintenance facility. (This to include
changerooms and concession area with future expansion for a

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clubhouse.)

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Phase II

Softball diamonds (2) .
LawII Bowll4e (optional) .
Lacrosse box (optional).
Serviced picnio/orientation centre.
Fitness trails.
Landscape buffer.

1.

2.
3.
5.
6.

Public parking.
Socoer f'ield (major).

7.
8.

Phase III

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Athletic complex to includel
a. Composite rugby/fastball pitch.
b. Traok and fi.eldl
running track, long jump pit, high jump pit,
discus/javelin circle;
pole vault pit.
c. Bleacher seating for 2,500 people

2.

Relocation of BMX Track.

3.
4.

Clubhouse 6 930m (10,000 sq.ft.).
Soccer field (minor - all weather).

5.
6.

Baseball diamond.
Tennis courts (2).
Informal picnic areas.
Fi.tness trails.

7.
8.

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9.

Landscape buffer.

10.

Public car parking.
CARRIED

Ja+a Taylor, S'ecretary

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MAY DAY

1986

Tentative Schedule
Thursday (evening)

Fashion Show

Friday (evening)

7:00 p.m. Crowning Ceremonies
(approximately one hour) .
My rationale for the suggested change is
primarily to release space on Saturday
for other purposes, i.e. Craft Fair)
are guaranteed a full house on
Friday by the very nature of the
event.
We

The Mabbett Room (past venue

Sat u rday

for
Craft Pair is not accessible by
wheelchair) .
Freeing up arena space on Saturday
increases potential for events.
10: 00 a.m. V, I.P. Breakfast
12:00 noon Parade
1:00 to 4:00 p.m. Wilson Centre Silver
Chord Choir Tea
1:00 to 5:00 p.m. Children's Penny
Carnival (new arena)
1:00 to 4:00 p.m. Craft Fair et al (old
arena)
2:00 p.m. City Luncheon for Royal Party/

Guests
Mabbett Room
8:00 p.m. Dance
Hyde Creek
—

—

Sunday

1:00 to 4:00 p.m.

arena) .

"'3attle of Banda" (old

Notes:
We

must prepare an event for teens

We

can realize substantial revenue

Teens are an easy group to target re

advertising (use of schools)

Estimated cost maximum $ 1,000 (sound
equipment/honorariums)
01 08 1986

~Ma

May

8th

May

9th

May

10th

or /Council Mav Dav

Pashion Show

—

Schedule

1O86

Attendance optional

Mayor/Council/Guests
Parks and Recreation Committee
VIP (Political) at discretion of Committee
7:00 to 8:00 p.m. Arena P'I PoCo Recreation Centre
Crowning Ceremonies.

M.C. Chairman

Mayor's
Breakfast,
Coordinator Audrey
Champagne
Leonard. 10:00 a.m. presumably Legion Hail.
Attendance obligatory.
Council members to be assigned guests to accompany
throughout day.
12:00 noon Parade. Mayor/Council/Guests participate in

parade.

Official City Luncheon

M.C. Mayor.

—

2:00

p.s. Mabbett Room

Upon completion of par ade appearance Mayor/Council/
Guests are encouraged to view Craft Pair (Arena 41) and
Children's Carnival (Area a P2).
Silver Chord Choir will be hosting tea as usual in
Wilson Centre f'rom !:00 p .m. to &I:00 p.m.

under consideration.
dance
obligatory, no matter how brief.
Evening

Attendance

ELOPMENT

SL.

IE

AND

COSTS

DEVELOPMENT COSTS

($ 1985)
Soil s
Survey 6
acil f ty Contingency Design
Cost
(15%)
(107,)

50,000
20,000

37,500

0, 000

1,500

3, 000

6,000

st a I I s, paved
PHASE ONE DEVELOPMENT BUOGFT
PHASE THO:

1989

40, 000

N/A
N/A
N/A
N/A

150,000

22,500

1,251,000

61,500

155. 000
147,000
17,000
30,000
70,000
25,000

23,000
22,000
2,500
4,500
10,500

131, 000

1, 443,500

- 1992

Composite Rugby/Football Pitch

Softball

N/A
N/A

50 „000

2,000

Total

Diamonds (2)

Lawn bowl inn Pitch (optional)
Lacross Box (Optional)

Serviced Picnic/Ori entation Centre
Fitness Trails

6,000

N/A
N/A

~eac er seating for 2,500 people
Public Parking(150 stalls, paved)

200,000
150,000

30,000
22,500

Clubhouse La 930 m2

100.000
750,000

15,000
112,500

1,650,000

242,500

170,000
140, 000
135,000
60.000

25,500
21,000
20,250
9,000

Landscape Buffer

ANCILLIARY SUPPORT FACILITIES

Emergency Vehicle Access
Hashrooms & Maintenace Facility

PHASE

TNO

( 10,000

sq. ft .)

DEVELOPMENT BUDGET

PHASE THREE:

1993

—

N/A

N/A

189,200

2.081,700

1995

Soccer Field (Major, grass)
Soccer Field (Minor, all-weather)
Baseball 0i amond
Tennis Courts (2)

In f orms I PI cni c Area s
Fitness Trails

Landscape Buffer

7,500
25,000
6,000

N/A
N/A
N/A

JAN

1

5

$86

ANCILI.IARY SUPPORT FACILITIES

Public Car parking(50 stal Is, paved)
PHASE THREE DEVELOPMENT BUDGET

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see nil

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50.000

7,500

543,500

83,250

62,680

689,430