CORPORATION OF THE CITY OF PORT COQUITLAM
PARKS

A

RECREATION COMMITTEE

A meeting of the Parks A
Recreation Committee was held in the
Council Chambers on Tuesday,
February 17th, 1987, at 4: 45 p.m.
In attendance were Alderman George Laking and

Alderman Mike
Gates.
Also in attendance were K. Janna Taylor, Parks
A Recreation
Director; Svien Urdahl, Tom
Harris,
Art
whistler,
Gordon
Hestrand, representing School District F43.
CONFIRMATION OF M1NUTES

That the minutes of the meeting
the Parks A Recreation
Committee held on February 10th, of'l987,
be taken as read anr
adopted.

Item No,1

Maintenance of School Fields
The attached reports were provided
by Janna Taylor
and Art Nhistler to the Committee
for ini'ormation. A general discussion took p~ace
in regard
to the possible

joint

of sohool fields
in Port Coquitlam. Twoupgrading
problems
were identifi e d
b y the City; scheduling and tha
question
of high
maintenance costs on school fields. The representatives from the School Board indicated that they
would like to work i.n cooperation
the Cit t 0
1 ook
o
at the possible upgrading and with
possible joint
development of school fields.
Reoommendation:

That a staff oommittee from the School Board and
the City lcok at costs and
of upgrading
school fields and that this priorities
report
be
presented
the School Board and Parks A Recreation Committeeto
by June, 1987.
CARRIED
ADJOURNMENT:

The meeting

adjourned at 6: 10 p.m.

FEB ! 7 %Sr

nl la

xe'HE
GORPORIITIOH OF THE CITY OF PORT GOQUITERIII

1987 02 17
MENORAMDUM

TO:

Alderman George Laking
Alderman Mike Gates

Janna Taylor, Parks & Recreation Director

MEMORAMDUMF ROM:

K.

SUBJECT:

Maintenance School Socce- Fields

are aware, the amount of money we spend on maintenance
of school fields is far in excess
of the amount we receive
from the School Board fo'he fields- The
standard of
maintenance is higher than that of the SchoolCity's
Board.
We are in a "catch 22" situation in that we need
of
the school fields for field sports. Presently wetheare'useonly
just maintaining the fields to a minimum acceptable level for
play by our community groups. Many reouests
are received from
our community groups to upgrade the school fields
but we are
hesitant to do much due to the fact that the Board
is not
prepared to give us more money.
It would only be to cur benefit to
the fields if we
had total scheduling rignts over the improve
field
.
something we should work towards in the future. This is perhaps
The costs are attached to this report for your information.
As you

KJT/bh

c.c. Bram Hoogendoorn, Parks Superintendent

Summary of Costs and Revenues

Year

~Cit

for School Fields

Naintenance Cost

S.D.II43

Contribution

1986

21 r 880

6, 732

1985

19,245

6,732

1984

10 I 400

9,182

1983

16i711

198

6i899

8,785
7i334

School Fields presently maintained by City:

1.

George Pearkes School

Large grass field
Small grass field directly behind school building
2

Central School
Grass field and ball diamonos

3.

James Park School

Grass field and ball diamonds
4-

Viscount School

grass fields and ball diamonds
Nary Hill J'unior Secondary
Large grass field
Two

1987 02 17

FEB 17 19M

CITY HALL

2272 McALLISTER AVENUE
PORT COOUITLAM, B.C
V3C 2AB
TELEPHONE: 941-5411

1SB3 10 07

School District 043
550

Poirier Street

Coquitlam, B.C.

RECREATION OEPARTMENT
2253 LEIGH BOO*RE
PORT COOUITLAM, B.C.
V3C 388
TELPPHONE 942.17285

SC1100L DINT;ii L
(COQUITLJI 4I1j
OCT

15 4...n&

«~4C7q $'lj7@D

Attention: Mr. R. Smith.
Dear Mr. Smith:
The Port Coquitlam Parks & Recreation Department 's most
senior
interested in taking over the maintenance of the largeccncerns
field at George Pearkes Secondary . One of our major the field
is that the football team has all their practices on field.
and naturally this is very hard on the middle of the
We have an agreement with the coach at Mary Hill Junior
Secondary that the majority of their practic'es take place
on the all-weather field, adjacent to the field. This cooperation has been most appreciated and the field does not
get eaten up in the middle. George pearkes has an all-weather
field and they too could do this if we could oet the co-operation of the coaches.
Attached is a suggested aareement between S.D.043 and Port
Coquitlam for all the school fields that we mainta'n. The
agreeLRent is similar to the one which the School Board has
with Corno Lake Junior Secondary. However, There are some
minor changes whic'h have been suggested; in particular, the
closure of fields. It is felt that, when we close our city
owr ed fields o1. weekends, the school fields should also be
closed. On weekends we have a system whereby the fields are
checked each day and a message is recorded on a telephone
answerino system as to whether the fields are open or closed.
The soccer people have been informed that they must phone the
number ir! orcer to find out if the fielos are closec or epen.
feasible for u to contact the principal in
It woulc

no'e

this particular case.

Cec.tinuea.

FEB 3 7 loBl

THE CORPORATION OF THE

C.'F PORT

COQUITLAM

Once we have come to some agreement about
George p e a k es, we
will bee taking
wi
a
a recommendation on the

r
field to Council.
Should you wish any further clarification,
please contact me.
Yours truly,

arks

Taylor,

ecreation Director.

KJT/bh

Encl.

Q-7-I
FEa 17 Net

1.

2.

S.D. 843 will a y the Crty of Port Coquet 1am
be November 30th
each year a sump of
eoual to the average cost
r acre
that thee Board sets money
out in the annual budget for thepe care
g ress p la
ayfield
i
areas.
The grass playfield areas are as o
follows::
a)

lliscount Elementary

b)
c)
d)

James Park School

The

initial soccer/football goal posts will bee provi
r 'd e d b

small grass soccer field
Central School small grass soccer field
7)ary Hill Junior Secondary - grass
area inside the track
ova
e)
George Pearkes Junior Secondary
i) small
field behind the school
ii) grass grass
area inside the track
oval
The cost of water used
City of Port Coqui tlam. for irrigation will be paid for by the
—

—

oar .

oo

y

Replacement of goal posts and maintenance
of goal posts will. be
handled by the
The School Board will provide
when a decision has been made

public use.

City of Port Coquitlam.

the signs for closure of fields
that the field
ie is ccl ose d to

School District will have first priority on
e use
s of
the f i'elds. The school will
schedu'e use o f th e the
rie
to
5:00 p.m.
.m. on prescribed school days,J
but after 5:00 p.m.up an d
on non--prescribed school days,
responsibility of the Parks s rhe allocation will be the
The

e: 'd..

Recreation Department.

Field closure will be made by mutual agreement
between the
Parks Superintendent and the School Board
Pssistant
an Suupererperations (:Iaintenance) and the principal
of
the
school on prescribed school
days. On non-prescribed school
days the Parks Super.intendent
will make the decision on the
closure of fields.
7.

The Parks

Superintendent will advise tne;chool principal at
y in advance o f any olan tc carry out extensive work on the
f.'ie ds,
d
such a spreadina
'1 enable the
and
This wi1
school to work out wi hsand
the Parks Sup
e most convenien'ime fo this work
to proceed.
a

t

fertil'.

.

INVO! CE

CITV HALL
2272 I 1cALLISTER AVENUE
PORT COOUITLALC B.C
V3C 2AB

TELEPHONE; 241-5411

In Account With

28221-08
December 15, 1986

TO:

School District No.
550 Poirier Street
Coquitlam, B.C,

43

(Coquitlam)

Attention: lir. R. R. Hodpe
p Q ~~

RE:

Maintenance Contract
on greased areas

for 1986

12.63 acres 8 533.00/acre

KJ /ms

3Q ling

$

6732.60