The City of Port Coquitlam

MEMORANDUM

B. Kirk DATE: January 7, 1993
City Administrator

J. Maitland, City Treasurer -
Deputy Administrator

Staff and Council expenses
FIG Committee meeting January 4/93

Recommendation:
That City Council pass the following resolution:

WHEREAS Council is empowered, by a vote of at least 2/3 to expend
money to pay all or some of the expenses incurred by an employee or
Council member when, on instructions of council, that person is engaged on
municipal business;

THEREFORE BE IT RESOLVED THAT Council hereby authorizes the
expenditure of monies needed to pay the expenses incurred by an employee
when, on instructions of council that person is engaged on municipal
business;

AND THAT all employees and Council members of the City are deemed to
be engaged in municipal business on instructions of Council when attending
the conferences and seminars outlined in the attached schedule, when
meeting with officials of other municipalities, the Greater Vancouver
Regional District and the Crowns Provincial and Federal and while meeting
with others dealing with the City as authorized from time to time by Council
policies or specific resolutions,

AND THAT expenses incurred would be reimbursed in accordance with the
City’s Travel Expense Policy.
Background and Comments:

Attached is a schedule which outlines the attendance of Council and staff at planned
seminars and conferences for the year 1993.

Passage of the above resolution would enable Treasury to reimburse staff and Council in
accordance with cur Travel Policy for costs incurred while attending conferences as well
as reimbursement of other expenses incurred while conducting city business.

Also attached is a copy of section 270 of the Municipal Act.

SY
Maitland, City Treasufer - Oa
Deputy Administrator

e AEE LK