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CORPORATION OF THE CIT5.'F PORT COQUITLAM
PARKS

&

RECREATION COMMITTEE

A meeting of the Parks & Recreation
Committee was held in the
Council Chambers on Wednesday,
DecerrJber 11th, 1985, at 4:00 p.m.
In attendance were Alderman George Laking, Chairman,
and Alderman
Mike Farnworth.
Also in attendance was K. Janna Taylor, Parks & Recreation
Directors'ONFIRMATION

OF MINUTES

That the minutes of the meeting of the Parks & Recreation
Committee held on Wednesday, November
20th, 1985, be taken as
read and adopted.

Item No

1

All Snorts Oueen's Ball & Tea
The attached letter was received from P.C.A.A.A.
In the past we have given the
free of
charge for the Queen's Ball andfacilities
Tea. For the
information of Committee the charges for the
Queen's Ball would be 820.60 per
and the
Wilson Centre for the Queen's Tea hour
would be 840.00
per hour. Totals would be $ 103.00 for the Mabbett
Room and $ 120.00 for the Wilson Centre.
Seniors Advisory Board has already given The
permission for the Queen's Tea.
Recommendation

That the Port Coquitlam Amateur
Association be permitted to use Athletic
the Wilson Centre
and the Mabbett Room for the Queen's
Tea and the
Queen'8 Ball respectively.
CARRIED

Item No. 2

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Hockev School

This particular item was discussed at the November
20th, 1985, Committee meeting, A recommendation
was passed to permit the hockey school;
clarification was required on the times. however,
We have
now determined that the hockey school is from
August 25th to August 30th, 1986, from 9:00
a.m. to 12:45 p.m. They will pay commercial rates
as in the past.

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Hockev school

(cont Id.!

Also attached please find the amount of revenue we

last year during the three week period. It
should be noted that the costs for putting
in the
ice ahead of time was $ 6,000 and this cost was
due
to electrical and gas costs.
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Recommendation

That the McMeekan Hockey Scnool be permitted to
run from August 25th to August 30th, 1986, in one

arena.

CARRIED

Item No. 3

Bantam Tournament

Please see attached letter.
The tournament is scheduled to run from March 30th

to April 7th, 1986. As Committee is aware, this
is an annual tournament and has been run very
efficiently over the years.
It should be noted
that March 31st is Easter Nonday
and for statutory
holidays they are charged the full rate,
as in the
past.
Recommendation

That the Minor Hockey Association he
permitted to host the annual Bantam
Tournament from March 30th to April 7th,
1986.

2.

That the ice rental for March 30th, April
1st, 2nd, 3rd, 4th, 5th, 6th and 7th be at
508 of the

3~

4.

ice rental cost.
That overnight parking of recreational
vehicles, which are self-contained be
permitted "n the area West of the new arena
and North of the court facilities.
That one recreational vehicle be permitted at
a location acceptable to the Parks a

Recreation Department.

/3.
DEC 11 1985

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item No. 3

(Cont'd.)
That the cost of ice rental for Narch 31st,
1986, be at the regular charge for Ninor

Bantam Tournament

5.

6.
7.

hockey.
That the City run the concession during the
Bantam Tournament.
That thc Bantam Tournament not be permitted
to serve similar food/drink items as in the

concession operation.

that they would
to put a portable recreation vehicle in frontwant
the Seniors Centre and the Committee have said ofno
to this request„ The Committee
clarification as to the reasons wanted
why they would
like twelve space."- marked off. The
1985 Bantam
Tournament costs are attached.
1986 Parks a Recreatie~ gommittoe
The Committee spent somre time itemizing various
items that they wished to be addressed during 1986
Committee
The Committee was concerned

~em No. 4

Item No.

5

year.
Pronosals re Hvde Creek Centre
It was brought to the attention of Committee that
invitations to six companies were sent out. They
were invited to submit a proposal on the Hyde
Creek feasibility study and out of the six, five
were received. The proposals were handed out to
the Committee for their perusal and they will be
short-listed at the next Committee
meeting. The
City Council will do the interviewing and make
their final selection for the Hyde Creek
feasibility study.
ADJOURNMENT

The meeting

adjourned at .:00 p.m.

anna Taylor+Secretary
C

11 1985

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Port Coquitlam Amateur Athletic Association
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PORT COQUITLAM, B.C. V3C 3V5

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3719 Hamilton

Street

Port Coquitlam, B.C.
V38 3A2

November

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198 5.

Ms. Jaune Taylor,
Parks & Recreation Director,
City of Port Coquitlam,
2272 McAi,'!ster Avenue,
Port Coquitlam, B.C.
V3C 3A8

Dear Janna

The Port Coquitlam Amateur A:hietic
Association is
planning to hold the All Sports pueenIs
Ball and Tea in 1986.
WIe feel
this is worthwhile event that has been missed by
the Minor Sports the apast
two years.
In the past,
two events " ve been held in
conjunction with thethese
Al
Sports
Carnival and we have had the
use of the Wi son Centre and the Mabbett
Room at no cost.
We would at this time, like to
request the rental on these
two facilities be wa ved again,
as
these are not fund raising
events.
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We have p armed the DueenIs
Tea for February 12th and the
Ball for February
15th 1986.
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We would
appr eclat'e your
gratefully
us to keep within
our budget.

assist'ance in helping

Thanking you for your attention tc the above.
Yours truly,

JD/al

Jean Day

DEC

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Chairoerson
1986

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All-Sports pueen Committee

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1985

April 1st to 6th

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Invoice
Invoice

—

—

Ice Time (50%)
Ice Time (100%

—

Bantam Tournament

$ 1, 398. 70
—

Stat.)

795.20

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Ice Rental (100%)
Room Rental

3,592.60

(Based on 12 hours per day)

Mabbett Room

$ 1,483.20

Young Room

446.40

Meeting Area

446.40
$ 5,968.60

TOTAL
AMOUNT

LOSS

$

INVOICED

$ 2, 193.90
$ 3..774.70

DEC

1985

PORT COQUITLAM
BANTAM HOCKEV TOURNAMENT
P.o.
SOX 251. PO4T COOVITLAM, S.C. CANADA V3C 2AO

November 2, 1985

Pls.,&anna Tal or
i)irector, O'Irks and Rccrvat it&r;
City of Port Coquit 1am
2253 Leigh Square
I

Port Coquit 1am, B.C.
V3C 388

Dear Ms. Taylor:
Re r

Vse of the Arena Complex March 30
April 7, 1986, for Port Coquitlam
Minor Hockev's Bantam Tournament.

The Port Coquitlam Minor Hockey Association's Bantam
Tournament Committee, requests the use of the entire arena complex
including the meeting rooms and the ticket office for the entire
time of the Tournament, March 30 April 7, 1986.
—

We would also request, that as in the past the City of Port
Coquitlam waive the rental fee for the meeting rooms and that the
same arrangement for ice rental as has been acceptable in the past,
that is, that the city of port Coquitlam supply
to the Bantam
Tournament the ice surfaces at half (I5) the gross tabulated cost,
based upon the Minor Hockey Ice rental schedule.

Also the Bantam Tournament Committee would request your

consideration of the following.
1)

Permission to install a telephone in the ticket office for the
duration of the Tournament
installation to take place
the week before commencement
—

2) P, rmission to use the area West of the New Arena and North

of the Court Facilities for overnight parking of recreational
vehicles which are self-contained.

3)
&I)

Permission be granted to place advertising in both arenas

and in the arena lobbies.

Permission to park one recreational vehicle ad jacent to
the Wison Centre entrance, for: the use of the Tournament

Committee members,

1

1985

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.hat the Bantam Tournament be granted permission to

restrict the parking in the spaces immediately infront

of the lobby entrance along the island. (Approx. 12 spaces)

All of the above is respectfully submitted for your consiceration,
by the Port Coquitlam Minor Hockey Association's Bantam Tournament
Committee and we await your reply at your earliest- convienance.
ul
Chris Thomas

Co-Chairman
Bantam Tournament.
Committee
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