THE CORPORATION of THE CITY OF PORT COQUITLAM
MEMORANDUM

JUN 19 1985

TO Be Kirk, June 6, 1985
City Administrator

FROM: FE. Peters., P, ENge,
City Engineer

SUBJECT: Purchase of new tractor for our Flai |

RECOMMENDATION:

| That the En
written off
$10

BACKGROUND AND COMMENTS:

_ Several weeks @g9, our tractor used with the flail mower was struck by
Two other vehicles invelved jin a Collision at a signal ized intersection and. was
severely damaged. We have been negotiating with 16C.B.C. for a replacement and
have now received word that they have written the tractor of¢ and are willing to
pay $10,800 towards a replacement,

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4
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A replacement is urgently required since this is the season when we need
the flail mower the most. We have been renting a replacement while waiting for a
report from |.C.8.C., but 1.C.B.C. will only. cover the rental costs until June 7th
and after that we are on our own,

- The tractor that was written off was a 1978 model which would have been
due for replacement out of the Equipment Reserve within the next two or three
years, iS unfortunate that we are required to replace j+ ahead of schedule, but
the funds advance by |.C.B8.C. wil| be more than sufficient to cover the cost of the
two or three year lost use of the tractor. The $20,000 to be taken out of the
Reserve wii | not actually affect the Reserve beyond what was budgetted since we

Saved $20,000 on the purchase of the Backhoe,

- In order to save time, we have called for tenders on a replacement
tractor. We would anticipate that a suitable tractor is available locally at short
notice and therefore, if Council approves tne above recommendation, we will be able
to keep our rental costs to @ minimum.

FEP/sgg | F.E. Peters, Pp. Eng. ,~
MAIN R36 . City Engineer

whens.